Head Purchase and Supply Chain

1. Procurement Planning & Sourcing

• Develop and implement purchase plans in line with unit consumption and budget.
• Source raw materials (grains, vegetables, dairy, meat, packaged goods) and non-food items (utensils, cleaning material, uniforms, etc.) as per demand.
• Maintain vendor database and ensure multiple sourcing to avoid dependency.

2. Cost Control & Budget Adherence

• Achieve savings on procurement by effective negotiation and rate contracts.
• Ensure procurement costs stay within approved budgets.
• Conduct regular market rate analysis for key items.
• Reduce wastage, leakage, and pilferage through strict monitoring.

3. Vendor Management

• Identify, evaluate, and empanel reliable vendors.
• Negotiate best terms (credit period, delivery timelines, quality standards).
• Monitor vendor performance through timely supply, quality consistency, and compliance.
• Ensure no conflict of interest or personal dealing with vendors.

4. Quality & Compliance

• Ensure all supplies meet quality, hygiene, and safety standards.
• Enforce compliance with statutory requirements (FSSAI, food safety, GST, etc.).
• Reject and record sub-standard or expired materials immediately.
• Ensure approved vendors only; no unauthorized purchases.

5. Inventory Management

• Coordinate with stores team for stock monitoring and timely replenishment.
• Maintain optimum inventory avoid stock-outs or overstocking.
• Implement FIFO/FEFO (First In First Out / First Expiry First Out).
• Ensure accurate stock records, physical verification, and reconciliation.

6. Systems & Process Discipline

• Follow company policy:.
• 100% approval-based procurement.
• Ensure all purchase orders are properly authorized and documented.
• Digitize procurement records and link with accounts/ERP/MIS.

7. Coordination & Support

• Work closely with operations to understand consumption patterns and forecast requirements.
• Support finance/accounts with timely bills and vendor payments.
• Align with unit managers to ensure uninterrupted supplies.

8. Team Management

• Supervise purchase assistants/executives at HO and units.
• Train staff on procurement procedures, vendor handling, and compliance.
• Ensure accountability and transparency in the purchase process.