We are seeking a skilled Grant Executive to manage our grant management operations while providing essential financial management support. This role focuses primarily on grant lifecycle management, donor relations, and compliance (75%) with additional responsibilities in financial operations (25%).
Key Responsibilities
:
Grant Management (75% of role)
Grant Proposals with Budgets and Project Creation
- Support grant proposal and budget finalisation with collaboration team, project leads, and field teams;
- Support agreement preparation signing of contracts and facilitate smooth project onboarding;
- Prepare and submit PI forms and maintain MMT masters;
- Process donor compliance forms submission to IFMR and maintain comprehensive records;
- Manage agreement amendments including signing addendums and updating IFMR on revised clauses.
Grant Compliance Donor Relations
- Ensure strict compliance tracking and adherence to all grant requirements and donor stipulations;
- Maintain reporting schedules and manage due dates for all active grants;
- Provide financial due diligence details to donors as required.
Grant Portfolio Management Reporting
- Maintain comprehensive grant portfolio including active grants summary (donor details, amounts, duration, terms);
- Update monthly MIS reports and support in conducting monthly discussions with project teams;
- Roll out action recommended during the monthly meetings with project teams.
Financial Reporting (Grant-specific)
- Help in preparing external reports for donors and regulatory bodies as per payment schedules;
- Generate internal management reports highlighting pending issues and project status;
- Ensure timely submission of all grant-related financial documentation.
Budget Creation Maintenance (Grant-focused)
- Monitor project actuals against approved budgets on monthly basis;
- Prepare 3-month forward projections and variance analysis with actuals.
Financial Management (25% of role) Co-ordination with the group finance department
Accounts Receivable and Collections
- Track outstanding receivables with aging analysis and systematic follow-ups;
- Oversee invoicing plans and ensure timely raising of invoices.
Accounts Payable Support
- Support vendor payments and maintain outstanding invoices tracking;
- Monitor major payment schedules and recurring expenses;
- Ensure compliance with procurement policies and vendor agreements.
Required Qualifications
:
Essential Requirements
- bachelors degree in Finance, Accounting, Business Administration, or related field;
- 2-4 years of experience in grant management, preferably in NGO/research/academic sector;
- Good understanding of donor compliance requirements and grant lifecycle management;
- Experience with financial reporting and budget management.
Technical Skills
- Proficiency in financial software and grant management systems;
- Advanced Excel skills for financial analysis and reporting;
- Knowledge of accounting principles and financial compliance;
- Experience with donor reporting formats and requirements.
Soft Skills
- Exceptional attention to detail for compliance and reporting accuracy;
- Strong communication skills for donor relations and internal coordination;
- Project management capabilities for handling multiple grants simultaneously;
- Analytical thinking for financial analysis and problem-solving.
Preferred Qualifications
- masters degree in relevant field;
- Experience with international donors compliance and multilateral funding agencies;
- Certification in grant management or project management.
Key Performance Indicators
- 100% compliance with grant reporting deadlines;
- Timely submission of donor reports and compliance documents;
- Accurate budget variance analysis and forecasting;
- Efficient receivables management with reduced aging.
Work Environment
- Office-based role with occasional travel for donor meetings;
- Deadline-driven environment with multiple concurrent projects;
- Collaborative work with internal and external stakeholders
