Iwwage

We are seeking a skilled Grant Executive to manage our grant management operations while providing essential financial management support. This role focuses primarily on grant lifecycle management, donor relations, and compliance (75%) with additional responsibilities in financial operations (25%). Key Responsibilities : Grant Management (75% of role) Grant Proposals with Budgets and Project Creation Support grant proposal and budget finalisation with collaboration team, project leads, and field teams; Support agreement preparation signing of contracts and facilitate smooth project onboarding; Prepare and submit PI forms and maintain MMT masters; Process donor compliance forms submission to IFMR and maintain comprehensive records; Manage agreement amendments including signing addendums and updating IFMR on revised clauses. Grant Compliance Donor Relations Ensure strict compliance tracking and adherence to all grant requirements and donor stipulations; Maintain reporting schedules and manage due dates for all active grants; Provide financial due diligence details to donors as required. Grant Portfolio Management Reporting Maintain comprehensive grant portfolio including active grants summary (donor details, amounts, duration, terms); Update monthly MIS reports and support in conducting monthly discussions with project teams; Roll out action recommended during the monthly meetings with project teams. Financial Reporting (Grant-specific) Help in preparing external reports for donors and regulatory bodies as per payment schedules; Generate internal management reports highlighting pending issues and project status; Ensure timely submission of all grant-related financial documentation. Budget Creation Maintenance (Grant-focused) Monitor project actuals against approved budgets on monthly basis; Prepare 3-month forward projections and variance analysis with actuals. Financial Management (25% of role) Co-ordination with the group finance department Accounts Receivable and Collections Track outstanding receivables with aging analysis and systematic follow-ups; Oversee invoicing plans and ensure timely raising of invoices. Accounts Payable Support Support vendor payments and maintain outstanding invoices tracking; Monitor major payment schedules and recurring expenses; Ensure compliance with procurement policies and vendor agreements. Required Qualifications : Essential Requirements bachelors degree in Finance, Accounting, Business Administration, or related field; 2-4 years of experience in grant management, preferably in NGO/research/academic sector; Good understanding of donor compliance requirements and grant lifecycle management; Experience with financial reporting and budget management. Technical Skills Proficiency in financial software and grant management systems; Advanced Excel skills for financial analysis and reporting; Knowledge of accounting principles and financial compliance; Experience with donor reporting formats and requirements. Soft Skills Exceptional attention to detail for compliance and reporting accuracy; Strong communication skills for donor relations and internal coordination; Project management capabilities for handling multiple grants simultaneously; Analytical thinking for financial analysis and problem-solving. Preferred Qualifications masters degree in relevant field; Experience with international donors compliance and multilateral funding agencies; Certification in grant management or project management. Key Performance Indicators 100% compliance with grant reporting deadlines; Timely submission of donor reports and compliance documents; Accurate budget variance analysis and forecasting; Efficient receivables management with reduced aging. Work Environment Office-based role with occasional travel for donor meetings; Deadline-driven environment with multiple concurrent projects; Collaborative work with internal and external stakeholders