Gallery Secretary cum Marketing Manager

Job Description

Job Summary: The Gallery Secretary plays a vital role in the daily operations of the gallery, providing administrative and clerical support to ensure the gallery runs smoothly. He is responsible for coordinating communication, managing schedules, assisting with exhibitions, and providing exceptional customer service to visitors and clients. More preference would be given if he has experience in marketing, is passionate about working in the arts sector and can identify growth opportunities for the institution. Key Responsibilities: Administrative Support: Manage and maintain the gallery's calendar, scheduling appointments, meetings, and events. Answer phone calls, emails, and in-person inquiries with a professional and courteous demeanor. Organize and maintain gallery files, records, and databases. Draft and prepare correspondence, reports, and documents as needed. Client and Visitor Interaction: Greet visitors and clients, providing them with information about the gallery’s exhibitions, events, and artists. Provide high-level customer service and support during gallery openings, events, and private viewings. Coordinate tours for visitors and assist with any special requests or inquiries. Exhibition and Event Coordination: Assist with the planning and execution of exhibitions, events, and installations. Coordinate logistics for artwork transportation and installation. Support the marketing team with promoting events, creating and distributing promotional materials. Inventory and Artworks: Maintain records of artworks, including detailed descriptions, pricing, and status updates. Assist in handling inventory, artwork documentation, and condition reports. Ensure artworks are properly stored and managed during exhibitions. Financial and Accounting Support: Process payments, sales, and invoices related to gallery transactions. Assist with budgeting and financial record-keeping for gallery operations. General Gallery Maintenance: Ensure the gallery space is clean, organized, and welcoming for visitors. Assist with setting up and breaking down exhibitions and events. Marketing: Monitor ongoing campaigns and ensure staff are meeting deadlines and complete necessary tasks. Analyse data to evaluate the success of marketing efforts and develop new ideas to improve brand marketing and exposure. Brainstorm ideas for new campaigns and devise effective strategies. Coordinate promotional activities for painting orders, sales and/or rental of paintings and admissions for our Kalaikudam and College. Skills and Qualifications: Excellent oral and written communication skills. Excellent interpersonal and customer service skills. Strong organizational skills with the ability to prioritize and manage multiple tasks. Proficiency in office software, including Microsoft Office Suite or similar. Experience with basic bookkeeping or financial management is a plus. Knowledge or interest in art and contemporary exhibitions is preferred. Ability to work independently and as part of a team. High attention to detail and accuracy. Education and Experience : Additional education in art, administration, or a related field is desirable. Master / Bachelors (well versed in Hindi and English Language ) Experience in administrative or secretarial roles preferred. Work Environment: This role will be based in a gallery setting, with a mix of office duties and customer-facing responsibilities. Ability to work flexible hours, including evenings and weekends, during events and exhibition openings. Must-haves: Laptop Two-wheeler Speak with the employer: +91 9381024002 Job Type: Full-time Pay: Up to ₹30,000.00 per month Benefits: Cell phone reimbursement Paid time off Schedule: Day shift Fixed shift Supplemental Pay: Overtime pay Ability to commute/relocate: Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required) Application Question(s): Your age Experience: Management: 3 years (Required) Language: Tamil, English, Hindi (Required) Work Location: In person