Job
Description
Key Responsibilities: Administrative Support: Provide general administrative and clerical support including mailing, scanning, faxing, and copying. Maintain electronic and hard copy filing system. Open, sort, and distribute incoming correspondence. Office Management: Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing orders. Ensure office equipment is properly maintained and serviced. Coordinate and maintain records for staff office space, phones, and office keys. Scheduling and Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors. Prepare agendas and make arrangements for committee, board, and other meetings. Coordinate with the IT department on all office equipment. Communication: Answer, screen, and transfer inbound phone calls. Receive and direct visitors and clients. Handle requests for information and data. Documentation and Reporting: Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Assist in the preparation of regularly scheduled reports. Compile data and prepare papers for consideration and presentation to senior managers. Event Planning: Assist with event planning and implementation. Coordinate catering and logistics for events. Prepare invitations, announcements, and other materials for events. Financial Administration: Assist in maintaining and updating financial spreadsheets. Process expense reports and reimbursements. Assist with accounts payable and receivable as needed. HR Support: Assist with recruitment, new employee onboarding, and orientation. Maintain employee records and ensure they are up to date. Assist in resolving any administrative problems. Qualifications: High school diploma or equivalent; associate or bachelors degree preferred. Proven administrative or assistant experience. Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook). Excellent time management skills and ability to multitask and prioritize work. Attention to detail and problem-solving skills. Strong organizational and planning skills. Excellent written and verbal communication skills.
