Front Office Executive

As a Front Office Executive at the factory in Bidadi Industrial Area, your role will involve being the initial point of contact, managing front-desk operations, facilitating communication between departments, overseeing visitor protocols, and assisting with basic administrative tasks. Your professionalism, effective communication skills, and ability to multitask in a dynamic industrial setting will be essential for success in this role. Key Responsibilities: - Greet and direct visitors, vendors, and clients in a professional and courteous manner. - Maintain a register/logbook for all incoming and outgoing visitors, including staff movement tracking if necessary. - Answer and route incoming phone calls, emails, and messages to the appropriate departments or personnel. - Coordinate with security and housekeeping for visitor access and front-office cleanliness. - Manage courier dispatch and receipt, along with maintaining records for all incoming/outgoing parcels. - Keep track of office supplies and initiate orders for front office/stationery as needed. - Assist HR and Admin departments in maintaining daily attendance logs, issuing ID cards, and coordinating shifts if required. - Schedule and oversee meeting rooms and appointments for factory leadership. - Support with document filing, photocopying, scanning, and basic data entry while ensuring confidentiality and professionalism. Qualifications Required: - Education: Minimum Graduate in any discipline. - Experience: 4-5 years in a front desk, receptionist, or administrative role, preferably in an industrial/factory environment. Skills Needed: - Strong verbal and written communication skills in English, Hindi, and local languages. - Proficiency in MS Office (Word, Excel, Outlook). - Pleasant personality with good interpersonal skills. - Ability to handle pressure and multitask effectively. In this role, you will work at the main reception/front office of the manufacturing facility, interacting with various departments such as HR, Admin, Security, and Operations. Your working hours may vary based on factory shift schedules. Preferred Qualities: - Experience in managing factory gate registers and visitor management systems (VMS). - Knowledge of compliance protocols related to visitor and contractor safety. - Basic understanding of factory operations and workflows. As a full-time and permanent employee, you will be eligible for health insurance and Provident Fund benefits. You will be required to reliably commute to Bidadi, Ramanagaram, Karnataka, or plan to relocate before commencing work. Please note that this is an in-person work position.,