Front Office Executive

Front Office Executive

Job Summary:

The Front Office Executive will be responsible for efficiently managing the reception area and coordinating administrative tasks including inward/outward registers, courier handling, housekeeping supervision, visitor management, employee attendance & leave records, stationery control, and other related front-office duties. This role demands excellent communication, organization, and multitasking skills to ensure smooth day-to-day office operations.

Key Responsibilities:

1. Reception & Guest Handling

• Greet and assist visitors, clients, and guests in a professional and courteous manner.
• Maintain visitor register and issue visitor passes where applicable.
• Inform relevant employees about the arrival of their guests.

2. Inward & Outward Registers

• Maintain accurate records of all inward and outward documents, parcels, and correspondence.
• Distribute incoming letters, documents, and packages to respective departments.
• Ensure timely dispatch of outward letters, parcels, and courier shipments.

3. Courier Management

• Handle incoming and outgoing couriers and maintain proper logs.
• Coordinate with courier service providers for pickups and deliveries.
• Track and update the status of important consignments.

4. Housekeeping Monitoring

• Oversee and coordinate daily housekeeping activities to maintain cleanliness and hygiene in office premises.
• Ensure meeting rooms, reception, and common areas are well-maintained.
• Report maintenance issues to the concerned department.

5. Employee Movements & Attendance Records

• Maintain and update employee in/out movement registers

7. Stationery & Office Supplies Management

• Maintain records of office stationery and supplies.
• Issue stationery to employees as per requirements.
• Monitor stock levels and prepare requisitions for replenishment.

8. General Administrative Support

• Support administrative and HR tasks as assigned.
• Maintain proper filing and documentation of front-office related records.

Qualifications & Skills:

• Graduate in any discipline.
• 4-6years of experience in front office or administrative roles.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to multitask and manage time efficiently.

Work Conditions:

• Full-time, office-based role.
• Working hours: 9.AM to 6.PM
• Professional dress code to be maintained