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Vallum Capital Advisors
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Front Office Executive & Admin Coordinator

Front Office Executive & Admin Coordinator

Vallum Capital Advisors

1 - 4 years

2 - 4 Lacs

Mumbai Suburban

Posted:1 month ago| Platform:

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Skills Required

Communication Skills Office Administration MS Office Interpersonal Skills Reception Management Administrative Coordination Event Management Front Office Management Vendor Management Calendar Management Client Interaction

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities Warmly welcome and engage with visitors, clients, and vendors at the front desk Handle guest coordination, including greeting, small talk, and notifying relevant team members Manage calendars and schedule internal and external meetings for leadership Ensure meeting rooms are always presentable and set up for meetings Handle vendor coordination for housekeeping, pantry, office supplies, and courier services Maintain office administration MIS and visitor logs Assist in procurement and evaluation of vendors or new office services Support internal meetings and general administrative needs Take ownership of company events (Diwali, birthdays, outings, etc.) from planning to execution Coordinate with internal teams and external vendors to ensure smooth events Preferred candidate profile 1 - 4 years of experience in a front-office/admin role (preferably in finance, corporate, or real estate) Fluent in English with excellent interpersonal and communication skills Well-groomed, pleasant personality with a proactive approach Familiar with MS Office tools (Excel, Outlook, Word) and calendar management systems Graduate in any stream; background in hospitality/admin/communications preferred Experience with reputed firms like JLL, CBRE, Knight Frank, Cushman & Wakefield, etc., is an advantage

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Front Office Executive & Admin Coordinator