12 Reception Management Jobs

What this job involves: Duties and responsibilities: In this role, you ll be playing very important role of front office executive. While managing this role you will have to handle all calls landing at Reception Desk, respond and divert according to necessity. Front office executive is expected to be in proper UBS approved uniform (provided by client), The purpose of the role is to deliver good quality, cost effective and risk-free office environments and services to customers / employees / visitors. This position will be responsible for visitor managements, handling of events, client visits, meeting room set up and arrangements etc. Support and coordinate with centralized resources for GCS staff GPN creation, BGV and on boarding related activities. Responsible for managing the day-to-day site operations to ensure the SLAs are delivered as per agreed KPI in the agreement. Responsible for smooth operations at site. Ensure that quality of the services is always maintained at highest levels and work on further improvements. Distributed and keep the records of all the consumables and facilities assets. Reports unsafe / abnormal conditions and unusual occurrences to the concerned team. Received customer suggestion and make necessary improvements Being at the heart of the business Performance Objectives: Provide superior client service (Weighting 50%), Initiative or process improvement in functional Area (Weighting 40%), Personal and professional Devolvement (Weighting 10%) Sound like you To apply you need to be: Employee Specification: Candidates should be graduate in Hotel Management, 1-2 years of experience in facilities Management industry into IT/Banking/Corporate etc. Preference is for Female candidate A highly skilled professional Team handling experience, should have good working knowledge on soft services, cafeteria management, Should have good communications skills A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staff regardless of their level and their demands An outstanding multitasking talent also provides a perfect complement to your skill set.

Role & responsibilities Warmly welcome and engage with visitors, clients, and vendors at the front desk Handle guest coordination, including greeting, small talk, and notifying relevant team members Manage calendars and schedule internal and external meetings for leadership Ensure meeting rooms are always presentable and set up for meetings Handle vendor coordination for housekeeping, pantry, office supplies, and courier services Maintain office administration MIS and visitor logs Assist in procurement and evaluation of vendors or new office services Support internal meetings and general administrative needs Take ownership of company events (Diwali, birthdays, outings, etc.) from planning to execution Coordinate with internal teams and external vendors to ensure smooth events Preferred candidate profile 1 - 4 years of experience in a front-office/admin role (preferably in finance, corporate, or real estate) Fluent in English with excellent interpersonal and communication skills Well-groomed, pleasant personality with a proactive approach Familiar with MS Office tools (Excel, Outlook, Word) and calendar management systems Graduate in any stream; background in hospitality/admin/communications preferred Experience with reputed firms like JLL, CBRE, Knight Frank, Cushman & Wakefield, etc., is an advantage

Reception - Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

Receptionist/Front Office Executive Integrated Facilities Management Work Dynamics ( APAC / India ) What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze? In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. Sound like you? To apply you need to be : A highly skilled professional You should be a graduate in any discipline and have one to five years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job.

Candidates must have prior experience working in placement teams at VLSI training institutes or colleges. Plan and coordinate training & placement programs Liaise as a link between placement team and the training team Counsel Students about industry trends, placement process and help them in building a positive mindset towards available opportunities Ensure students apply for opportunities and adhere to placement processes. Motivate and help students to get placed. Devise and implement strategies to maximise placement selection and joining Meet a range of employers to understand their hiring needs and preferences Maintain accurate and up-to-date records of student placements, including tracking interview outcomes, employment outcomes and success stories. Generate reports on placement statistics to assess and improve program effectiveness. Collect feedback from students and employers to identify areas for improvement in our training programs Conduct regular curriculum workshops and need based trainer workshops Ensure timely availability, proper utilization of teaching resources by trainers and maintain accurate records and equipment and teaching aids Conduct regular observations & provide trainers & students feedback Coordinate and conduct timely Assessment / Reviews of the training programs Coordinate and conduct regular student workshops to enhance the quality of learning Provide parents with appropriate and prompt responses to queries Co-ordinate with internal & external stakeholder

Role & responsibilities At OP: - Greet customers with warmth & politeness. - Guide them to the area they are required to go. - Attend to all guests promptly and courteously; coordinate services as per their requirements. - Be aware of customers names, their appointment time and greet repeat customers with recognition and warmth. - Help customers fill the registration forms and any related documents. - Complete the Registration Process and generate UHID Cards for patients. - Handle VIP customers with special attention; ensure all departments are alert and services are smooth. - Ensure that customers are comfortable; keep track of them and in case of any changes to their schedule, update them at the earliest. - While talking to customers, pay full attention, understand their specific queries and respond appropriately. If you are unable to resolve the query, seek assistance from a senior. - Communicate updates of the patients to their relatives time to time. - Coordinate patient movement into Consultant chambers; be alert and track waiting patients. - Be aware of open slots for walk-in patients; schedule them as per availability. - If consultant advises, accompany patients to referred departments for investigations. - Ensure Billing is advised to charge for all diagnostic services and bills are updated accurately. - Make bookings (reservations) for the beds if required; book appropriate bed type. - Be aware of escalation matrix. - Collect feedback from all customers. Admissions : - Receive admission request form from patient. - Conduct the admission process smoothly, ensure all documents are duly filled and signed by patient/attendant; all fields are filled in the admission portal; appropriate Bed is blocked - Collect deposit - Escort patient to the floor and assigned room - Nursing station and concerned consultant is informed about the admission OP coordinator: Ensure effective and efficient service interaction with customers, patients, colleagues. - Handle general enquiries and requests, explain procedures when required; make new and follow-up appointments. - MIS : Daily rounds Report, Daily discharge report - to be updated on time and accurately. - Offer suggestions for service quality and process improvements, cost saving based on real time operational experience. At admission: TAT of admission and room allocation - 15 min - Coordinate daily admissions: ensure bed allocation and room readiness. - Check room amenities to ensure room has items as per standard. - Supervise completion of admission formalities, ensure customer is comfortable. - Within 30 minutes of patient admission, to personally meet, introduce themselves, share contact numbers and conduct room orientation. - For Emergency admission directly to LDR, patient attenders to be met by In-charge, introduce and advised regarding room, contact numbers and relevant information. Preferred candidate profile Strong functional knowledge. Good understanding of customer service skills - Competence in:- computer skills , understands software. - Eye for detail; meticulous; accurate and thorough in completion of tasks; - Good Interpersonal Skills , team player; patient and helpful; - Capable of communicating effectively and with empathy; - Fluency in English and Regional language; - Works well under pressure, maintains calm; seeks to resolve situations gracefully; - Logical thinker, makes decisions smartly and quickly. Perks and benefits As per company standards

Key Responsibilities: Knowledge of legal issues on the local RE market and drafting of legal documents like MOV, sale agreement,sale deed and coordinating with local SRO officers for registration. Provide legal advice and counsel to clients on various legal matters. Draft, review, and negotiate contracts, agreements, and legal documents. Represent clients in court, arbitration, mediation, or negotiations. Conduct legal research and analyze case law, regulations, and statutes. Prepare legal arguments, filings, and case strategies. Ensure compliance with applicable laws, regulations, and corporate policies. Handle litigation, dispute resolution, and risk management. Collaborate with other legal professionals, government agencies, or corporate teams Required Skills & Qualifications: Proven experience in a front desk, receptionist, or customer service role. Excellent communication and interpersonal skills. Work Environment: Office-based role with standard business hours. Requires prolonged periods of sitting and working at a computer. Interaction with multiple departments and external clients.

Reception - Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

Greet and welcome visitors with a positive and friendly attitude. Answer and direct phone calls to the appropriate departments. Manage and schedule appointments and meetings. Maintain the reception area in a neat and orderly manner. Handle incoming and outgoing mail and courier services. Assist with administrative tasks such as data entry, filing, and managing office supplies. Provide support to various departments as needed. Attendance marking Joining documentation

Reception Management: Greet and welcome visitors in a friendly and professional manner. Call Handling: Answer and direct incoming calls, take messages, and provide relevant information. Visitor Coordination: Maintain visitor logs and issue security passes as required. Administrative Support: Assist with office administration tasks such as scheduling meetings, managing correspondence, and handling courier services. Office Maintenance: Ensure the reception area and common areas are neat, organized, and well-stocked. Data Entry & Record-Keeping: Maintain accurate records of appointments, calls, and visitor details. Customer Assistance: Provide general information about the companys services and direct inquiries to the appropriate department. Coordination: Liaise with internal teams, vendors, and facility management for office requirements. Security & Compliance: Follow company policies and maintain confidentiality of sensitive information.

1.Managed receptionist area, including greeting visitors and responding to telephone and in person requests for information. 2.Maintained a neat, tidy and pleasant appearance of the reception area. 3.Made and confirmed appointments with patient. 4.Fielded telephone calls and forwarded correspondence to concern person 5.Coordinate customer payments and billing. 6.Monitor and maintain office equipment. 7.Control inventory relevant to reception area. 8.Receive and sort mail and deliveries maintained. 9.Co-ordinate with Doctors and Staffs

Greeting & Welcoming Visitors : Warmly greeting visitors, determining the purpose of their visit, and directing them to the appropriate person or department. Answering & Managing Phone Calls : Answering incoming calls, transferring calls to the correct extensions, taking messages, and providing information to callers. Managing the Reception Area : Maintaining a clean, organized, and professional reception area. Scheduling Appointments : Scheduling appointments and managing calendars for staff members. Handling Mail & Deliveries : Receiving, sorting, and distributing incoming mail and deliveries. Preparing outgoing mail. Ordering & Maintaining Supplies : Ordering and maintaining office supplies, ensuring adequate stock levels. Data Entry & Record Keeping : Performing data entry tasks, maintaining records, and updating databases. Providing Administrative Support : Providing general administrative support to other departments, such as preparing documents, photocopying, and faxing. Managing Meeting Rooms : Booking and preparing meeting rooms, ensuring they are clean and equipped for meetings. Handling Inquiries : Answering general inquiries about the company, its products, and services. Security & Access Control : (In some offices) Managing visitor access and security procedures. Other Duties : As assigned by the supervisor or manager. Good Communication Skill Fresher is also ok