19 Reception Management Jobs

You should have 5-7 years of experience and be well-versed in MS Office and Internet usage. Your responsibilities will include front office and reception management, along with demonstrating good coordination and communication skills. You will be required to provide secretarial support to the Director, including scheduling appointments, meetings, and making travel bookings. This is a full-time position with benefits such as cell phone reimbursement and Provident Fund. Proficiency in Hindi and English is necessary for this role. The work location is in person.,

The job involves managing security and the reception area. You will be required to assist with HR, admin, and warehouse tasks as needed. Responsibilities also include receiving parcel deliveries and coordinating with the warehouse team. Additionally, you will manage and coordinate housekeeping staff as well as oversee cleaning and repair work in the office when necessary. You may be assigned other duties as requested by management. This is a full-time position with benefits including health insurance. The ideal candidate should have at least 1 year of total work experience, with 1 year specifically in HR. Proficiency in English is preferred. The work location is in person.,

Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing MS Office, Time Management, Customer services, Problem solving, Written and verbal communication skills.

Key Responsibilities: GRE (Guest Relations Executive): Greet and welcome guests with a warm, friendly attitude Address guest queries and ensure high customer satisfaction Coordinate with various departments for smooth guest service Stewards: Serve food and beverages to guests efficiently Maintain cleanliness and hygiene in the dining area Assist in table setting and clearing Reservation Staff: Handle booking inquiries via phone, email, or in person Update and manage reservation system Ensure accuracy in booking and guest details Requirements: Age - 18 to 27 Minimum Qualification - 12th Pass Good communication skills (English/Hindi/regional language) Morning shifts for girls

Role Responsibilities: Greet and assist visitors, manage incoming calls, and maintain reception decorum. Schedule and confirm appointments, meetings, and events for staff and management. Handle mail, inquiries, copying, scanning, and filing of documents efficiently. Monitor office supplies and perform other administrative support tasks as needed. Job Requirements: Graduate degree in any discipline. Strong interpersonal and communication skills. Ability to multitask and manage front-desk operations professionally. Prior experience in administrative or front-office roles preferred.

Serving as the first point of contact for clients, visitors & stakeholders, ensuring a professional and welcoming front desk environment.Managing incoming calls,customer walk-ins,scheduling appointments & supporting the teams in day-to-day operations Required Candidate profile Proven experience as a receptionist, front office representative, or similar role (Hospitality experience Preferable). Excellent communication and interpersonal skills along with good excel knowledge

You will be responsible for supporting, training, and supervising front office staff to ensure smooth operations. Your primary focus will be on ensuring accurate and timely handling of customer-related tasks in order to enhance the overall guest experience. Handling customer complaints and special requests will also be a crucial part of your role. In addition, you will be tasked with scheduling staff shifts, managing other HR-related tasks, and maintaining an orderly reception area. Monitoring stock levels and ordering office supplies as needed will be part of your routine responsibilities. You will also be responsible for preparing monthly management reports on customer feedback, bookings, and cancellations, as well as managing the departmental budget. Enforcing cash-handling procedures, checking procedures, and credit procedures will be essential to maintain operational efficiency. The job type for this position is full-time and permanent, suitable for fresher candidates. The benefits include a flexible schedule, and the schedule is set for day shifts. There are additional perks such as performance bonuses and yearly bonuses. The ideal candidate for this role should have a Higher Secondary (12th Pass) education qualification. Proficiency in Hindi language is required for effective communication with customers. The work location for this position is in Pimpri-Chinchwad, Maharashtra, and the role requires in-person presence to fulfill the responsibilities effectively.,

Job Description- Handle incoming calls, feedback, and inquiries from clients or customers Provide customer service at the front desk Assist in Sales & Marketing team in general admin duties as assigned Handle all assigned works by management Order office supplies and keep an inventory of stock Ensure the reception area is tidy and presentable, with all necessary stationery and material Requirements At least 1 year of relevant experience Minimum undergraduate or equivalent Must be fluent in English and Hindi Well-groomed, presentable, and confident speaker MS Office knowledge is a must Computer knowledge is a must Contact us at +91 9289453421 and speak with Ms. Indu from the HR department or drop your resume and mail id- indu.sharma@nationwidevisas.com for a quick interview. BEST WISHES NATIONWIDE IMMIGRATION,

Seek Immediate Joiners Job Title: Front Office Executive / Receptionist Location: DPS Sushant Lok, Gurgaon Experience Required: 3 to 6 years Salary: 4 to 5 LPA Employment Type: Full-time, On-site Joining: Immediate joiners preferred About the Role: DPS Sushant Lok is seeking a warm, efficient, and proactive Front Office Executive / Receptionist who will be the first point of contact for parents, visitors, and staff. The ideal candidate must possess excellent communication and interpersonal skills, along with the ability to manage front desk operations and support school administration. Key Responsibilities: Manage the schools front desk and reception area professionally and courteously. Greet visitors, manage sign-ins, and guide them appropriately. Handle incoming calls, emails, and correspondence with clarity and promptness. Maintain visitor records , appointment schedules, and front office registers. Coordinate with school administration for student queries and parent communication. Support basic clerical and administrative tasks , including document filing and coordination. Assist during school events, admission sessions, and other functions. Maintain a pleasant and organized environment at the front office at all times. Eligibility & Skills: Graduate in any discipline (a diploma in office management or hospitality is a plus). 3 to 6 years of experience in a similar role, preferably in a reputed school or education institution. Excellent verbal and written communication skills in English and Hindi. Proficiency in MS Office (Word, Excel, Outlook) and handling office equipment. Presentable, polite, highly organized , and capable of multitasking under pressure. Warm personality with a student- and parent-friendly approach . Why Join DPS Sushant Lok: Be a part of one of the most respected and reputed educational institutions. Collaborative and respectful work environment. Opportunities for personal and professional growth. Stable and rewarding career in school administration.

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation.

For more information call /WhatsApp on-9870170629 Responsibilities Greet and assist visitors and guests in a professional manner. Manage incoming calls and correspondence, directing them to the appropriate departments. Maintain the front desk area, ensuring it is clean and organized at all times. Handle booking and scheduling for meetings and appointments as required. Provide information about the organization and its services to clients and visitors. Assist with administrative tasks such as filing, data entry, and maintaining records. Coordinate with other departments to ensure smooth operations and communication. Exciting Job Opportunities Abroad Apply Now!??????????????????????????????????????????????????????? ???? Note: This position is strictly for overseas locations. Not for jobs in India. We are currently hiring for multiple roles in top global destinations: ? Canada ? Australia ? Germany ? Singapore ? Luxembourg ? New Zealand ? USA ???? Important Eligibility Criteria: Must be an Indian passport holder Open to relocation abroad (This job is not based in India ) Only serious candidates willing to work overseas should apply Freshers and experienced professionals are both welcome (role-specific) ???? Why Apply International exposure and career growth High-quality work environments Attractive compensation packages ???? Please Do NOT Apply If: You are looking for a job in India You are not willing to relocate to another country

Responsible for attending all the incoming calls, responding to them and transferring the call to the appropriate department. Responsible for greeting the visitors at the office. Registering their names and contact details. Maintenance of important documents, files and records in an organized manner. A front office executive is responsible for providing assistance to the heads in the administration department. A front office executive is responsible for attending to a visitor or customer present physically at office. Responsible for providing information about the services and products of the organization. Screening phone calls customer inquiries and transfer calls to intended parties Visitor management - Managing the visitors timeline and scheduling them Manage the reception area, ensuring it is tidy and presentable welcome guests/visitors clients with a warm and professional demeanor.

Sodexo Food Solutions India Pvt. Ltd. is seeking a professional and highly organized Front Office Executive to be the welcoming face and central point of contact for our office or client site. This role is crucial in creating a positive first impression, ensuring smooth administrative operations, and providing excellent service to visitors, clients, and internal staff. The Front Office Executive will manage reception duties, support office administration, and handle various communication tasks efficiently. Key Responsibilities: Reception Management: Greet and welcome visitors, clients, and employees with a professional and friendly demeanor. Manage the reception area, ensuring it is tidy, presentable, and equipped with all necessary stationery and materials. Visitor Management: Register visitors, issue visitor passes, and direct them to the appropriate person or department. Handle incoming and outgoing courier services and mail. Communication Handling: Answer, screen, and forward incoming phone calls in a polite and efficient manner. Respond to inquiries and provide general information about the company. Administrative Support: Perform various administrative duties such as maintaining office records, filing documents, data entry, and assisting with scheduling appointments or meetings. Office Coordination: Assist in coordinating office activities, managing meeting room bookings, and ensuring the availability of office supplies. Client & Guest Services: Provide high-quality service and support to clients and guests, addressing their needs and escalating issues to relevant departments when necessary. Security & Safety: Monitor access control and adhere to company security and safety protocols. Report any suspicious activities or safety hazards. Ad-hoc Tasks: Perform other duties as assigned by management, contributing to the overall efficiency and smooth operation of the office. Qualifications: Bachelor's degree or equivalent in Hospitality Management, Business Administration, or a related field preferred. Proven experience in a Front Office, Receptionist, or Administrative Assistant role, preferably within a corporate environment or hospitality sector. Excellent verbal and written communication skills in English and local languages (if applicable). Strong interpersonal skills with a customer-centric approach. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to handle multiple tasks simultaneously and work effectively under pressure. Highly organized, detail-oriented, and proactive. Professional appearance and demeanor. Ability to maintain confidentiality and handle sensitive information with discretion.

What this job involves: Duties and responsibilities: In this role, you ll be playing very important role of front office executive. While managing this role you will have to handle all calls landing at Reception Desk, respond and divert according to necessity. Front office executive is expected to be in proper UBS approved uniform (provided by client), The purpose of the role is to deliver good quality, cost effective and risk-free office environments and services to customers / employees / visitors. This position will be responsible for visitor managements, handling of events, client visits, meeting room set up and arrangements etc. Support and coordinate with centralized resources for GCS staff GPN creation, BGV and on boarding related activities. Responsible for managing the day-to-day site operations to ensure the SLAs are delivered as per agreed KPI in the agreement. Responsible for smooth operations at site. Ensure that quality of the services is always maintained at highest levels and work on further improvements. Distributed and keep the records of all the consumables and facilities assets. Reports unsafe / abnormal conditions and unusual occurrences to the concerned team. Received customer suggestion and make necessary improvements Being at the heart of the business Performance Objectives: Provide superior client service (Weighting 50%), Initiative or process improvement in functional Area (Weighting 40%), Personal and professional Devolvement (Weighting 10%) Sound like you To apply you need to be: Employee Specification: Candidates should be graduate in Hotel Management, 1-2 years of experience in facilities Management industry into IT/Banking/Corporate etc. Preference is for Female candidate A highly skilled professional Team handling experience, should have good working knowledge on soft services, cafeteria management, Should have good communications skills A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staff regardless of their level and their demands An outstanding multitasking talent also provides a perfect complement to your skill set.

Role & responsibilities Warmly welcome and engage with visitors, clients, and vendors at the front desk Handle guest coordination, including greeting, small talk, and notifying relevant team members Manage calendars and schedule internal and external meetings for leadership Ensure meeting rooms are always presentable and set up for meetings Handle vendor coordination for housekeeping, pantry, office supplies, and courier services Maintain office administration MIS and visitor logs Assist in procurement and evaluation of vendors or new office services Support internal meetings and general administrative needs Take ownership of company events (Diwali, birthdays, outings, etc.) from planning to execution Coordinate with internal teams and external vendors to ensure smooth events Preferred candidate profile 1 - 4 years of experience in a front-office/admin role (preferably in finance, corporate, or real estate) Fluent in English with excellent interpersonal and communication skills Well-groomed, pleasant personality with a proactive approach Familiar with MS Office tools (Excel, Outlook, Word) and calendar management systems Graduate in any stream; background in hospitality/admin/communications preferred Experience with reputed firms like JLL, CBRE, Knight Frank, Cushman & Wakefield, etc., is an advantage

Reception - Managing the reception - attending office calls and managing visitors Screen and direct phone calls and distribute correspondence. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person. Answer, screen, and forward incoming phone calls Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, Joining forms, and brochures) Manage the Housekeeping team and Office boys for Proper Cleaning of the office and Cafeteria. Perform other clerical receptionist duties such as filing, photocopying, etc. Maintain office security by following safety procedures and controlling access via the reception desk. EA to directors - Make travel and accommodation arrangements as per the Director's instructions. Take minutes during meetings (Directors) Scheduling appointments, maintaining an events calendar, and sending reminders. Handling all bookings & reservations Handle directors credit/debit cards, make personal payments, handle couriers/mails Order and manage Lunch and refreshments for Directors and their guests. Typing, formatting, and editing reports, documents, and presentations for directors Manage information flow in a timely and accurate manner Provide basic and accurate information in person and via phone/email Requirements and skills Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge, Google Drives, Emails Etc. Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Travelling Booking Apps, Zomato, Hotel Booking apps etc.) Excellent verbal and written communication skills Discretion and confidentiality Ability to multitask and prioritize tasks effectively. Flexibility to adapt to changing priorities and deadlines. Observing best business practices and etiquette.

Receptionist/Front Office Executive Integrated Facilities Management Work Dynamics ( APAC / India ) What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze? In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. Sound like you? To apply you need to be : A highly skilled professional You should be a graduate in any discipline and have one to five years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job.

Candidates must have prior experience working in placement teams at VLSI training institutes or colleges. Plan and coordinate training & placement programs Liaise as a link between placement team and the training team Counsel Students about industry trends, placement process and help them in building a positive mindset towards available opportunities Ensure students apply for opportunities and adhere to placement processes. Motivate and help students to get placed. Devise and implement strategies to maximise placement selection and joining Meet a range of employers to understand their hiring needs and preferences Maintain accurate and up-to-date records of student placements, including tracking interview outcomes, employment outcomes and success stories. Generate reports on placement statistics to assess and improve program effectiveness. Collect feedback from students and employers to identify areas for improvement in our training programs Conduct regular curriculum workshops and need based trainer workshops Ensure timely availability, proper utilization of teaching resources by trainers and maintain accurate records and equipment and teaching aids Conduct regular observations & provide trainers & students feedback Coordinate and conduct timely Assessment / Reviews of the training programs Coordinate and conduct regular student workshops to enhance the quality of learning Provide parents with appropriate and prompt responses to queries Co-ordinate with internal & external stakeholder

Role & responsibilities At OP: - Greet customers with warmth & politeness. - Guide them to the area they are required to go. - Attend to all guests promptly and courteously; coordinate services as per their requirements. - Be aware of customers names, their appointment time and greet repeat customers with recognition and warmth. - Help customers fill the registration forms and any related documents. - Complete the Registration Process and generate UHID Cards for patients. - Handle VIP customers with special attention; ensure all departments are alert and services are smooth. - Ensure that customers are comfortable; keep track of them and in case of any changes to their schedule, update them at the earliest. - While talking to customers, pay full attention, understand their specific queries and respond appropriately. If you are unable to resolve the query, seek assistance from a senior. - Communicate updates of the patients to their relatives time to time. - Coordinate patient movement into Consultant chambers; be alert and track waiting patients. - Be aware of open slots for walk-in patients; schedule them as per availability. - If consultant advises, accompany patients to referred departments for investigations. - Ensure Billing is advised to charge for all diagnostic services and bills are updated accurately. - Make bookings (reservations) for the beds if required; book appropriate bed type. - Be aware of escalation matrix. - Collect feedback from all customers. Admissions : - Receive admission request form from patient. - Conduct the admission process smoothly, ensure all documents are duly filled and signed by patient/attendant; all fields are filled in the admission portal; appropriate Bed is blocked - Collect deposit - Escort patient to the floor and assigned room - Nursing station and concerned consultant is informed about the admission OP coordinator: Ensure effective and efficient service interaction with customers, patients, colleagues. - Handle general enquiries and requests, explain procedures when required; make new and follow-up appointments. - MIS : Daily rounds Report, Daily discharge report - to be updated on time and accurately. - Offer suggestions for service quality and process improvements, cost saving based on real time operational experience. At admission: TAT of admission and room allocation - 15 min - Coordinate daily admissions: ensure bed allocation and room readiness. - Check room amenities to ensure room has items as per standard. - Supervise completion of admission formalities, ensure customer is comfortable. - Within 30 minutes of patient admission, to personally meet, introduce themselves, share contact numbers and conduct room orientation. - For Emergency admission directly to LDR, patient attenders to be met by In-charge, introduce and advised regarding room, contact numbers and relevant information. Preferred candidate profile Strong functional knowledge. Good understanding of customer service skills - Competence in:- computer skills , understands software. - Eye for detail; meticulous; accurate and thorough in completion of tasks; - Good Interpersonal Skills , team player; patient and helpful; - Capable of communicating effectively and with empathy; - Fluency in English and Regional language; - Works well under pressure, maintains calm; seeks to resolve situations gracefully; - Logical thinker, makes decisions smartly and quickly. Perks and benefits As per company standards