22 Administrative Coordination Jobs

As an integral part of the campus operations team, you will play a crucial role in ensuring the smooth and efficient functioning of administrative activities. Your primary responsibility will be to coordinate various administrative tasks, ensuring their timely execution while upholding compliance with institutional standards. By maintaining a high level of efficiency and attention to detail, you will contribute significantly to the overall effectiveness and excellence of the institution. This is a full-time, permanent position suitable for both experienced professionals and freshers looking to kickstart their careers in the administrative field. As a valued member of our team, you will be entitled to the benefit of food provided, ensuring that you can focus on your responsibilities without any concerns about meal arrangements. The work location for this role is in person, allowing you to immerse yourself fully in the campus operations and collaborate closely with your colleagues to achieve common goals and objectives. Join us in this dynamic and rewarding environment where your contributions will make a tangible difference to the success of the institution.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be capable of drafting documents and aiding the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aiding the executive in preparing for meetings Responding to emails and document requests on behalf of executives Drafting slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience (preferably in B.Com., BBA, or MBA) Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills,

The ideal candidate will provide top-level assistance for high level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Responsibilities Calendar management for executives Aiding the executive in preparing for meetings Responding to emails and document requests on behalf of executives Drafting slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience Proficiency in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills Strong written and verbal communication skills,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable with scheduling meetings and responding to emails on behalf of the executive. Additionally, you will be responsible for drafting documents and assisting with meeting preparations as needed. Your responsibilities will include calendar management for executives, aiding in preparing for meetings, responding to emails and document requests on behalf of executives, as well as drafting slides, meeting notes, and documents for executives. To qualify for this role, you should have a Bachelor's degree or equivalent experience. Proficiency in the Microsoft Office suite is required. Experience in managing multiple priorities, administrative coordination, and logistics is preferred. You should be well-organized, detail-oriented, able to multitask with excellent follow-up skills, and possess strong written and verbal communication skills.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on behalf of the executive. Additionally, you should be capable of drafting documents and assisting with meeting preparations as required. Responsibilities Calendar management for executives Assist executive in preparing for meetings Respond to emails and document requests on behalf of executives Draft slides, meeting notes, and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills Strong written and verbal communication skills This is a full-time on-site job in Chandigarh that involves occasional travel within India and overseas. The role entails being the Executive Assistant to the COO, functioning as the right hand of the COO. We are seeking an extremely talented, multitasking individual with a smart personality and excellent communication skills for a well-reputed education firm in Chandigarh. Local candidates are preferred. The candidate must be familiar with various activities such as calendar management, communication, travel arrangements, meetings, research, administrative tasks, event planning, record-keeping, gatekeeping, and briefings. A great opportunity awaits for deserving candidates! Please send your CV or contact us at 8437825034 for further information.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Responsibilities: - Managing calendars for executives - Assisting executives in preparing for meetings - Responding to emails and fulfilling document requests on behalf of executives - Creating slides, meeting notes, and various documents for executives Qualifications: - Bachelor's degree or equivalent experience - Proficiency in the Microsoft Office suite - Experience in managing multiple priorities, administrative coordination, and logistics - Strong organizational skills, attention to detail, ability to multitask, and excellent follow-up skills - Effective written and verbal communication skills.,

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive&aposs behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Event Management Coordination Qualifications Bachelor&aposs degree (Full time) Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Show more Show less

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Responsibilities include calendar management for executives, aiding executives in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. Qualifications for this role include a Bachelor's degree or equivalent experience, proficiency in the Microsoft Office suite, experience in managing multiple priorities, administrative coordination, and logistics. You should be well-organized, detail-oriented, able to multi-task with excellent follow-up skills, and possess strong written and verbal communication skills.,

The ideal candidate will provide top-level assistance for high level executives. You should be well-organized and comfortable scheduling meetings as well as responding to emails on the executive's behalf. Additionally, you should be capable of drafting documents and aiding the executive with necessary meeting preparations. Responsibilities - Calendar management for executives - Aid executive in preparing for meetings - Responding to emails and document requests on behalf of executives - Drafting slides, meeting notes, and documents for executives Qualifications - Bachelor's degree or equivalent experience - Proficiency in Microsoft Office suite - Experience in managing multiple priorities, administrative coordination, and logistics - Well-organized, detail-oriented, with the ability to multi-task and excellent follow-up skills - Strong written and verbal communication skills,

Provide confidential executive level support Managing and coordinating with regards to admin functions Coordinating for overseas meetings Maintaining confidential details of the company Fixing Appointments, Diary management & Scheduling of meetings Coordinating with clients Telecom Bookings Coordinating and follow-up with other departments and group organizations Answering and managing incoming calls Key Skills Committed, Ambitious and Friendly and Polite Excellent Communication skills Comfortable in talking to people and a good listener.

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you will be expected to draft documents and assist the executive with meeting preparations as needed. Responsibilities include calendar management for executives, aiding executives in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. Qualifications for this position include a Bachelor's degree or equivalent experience, proficiency in the Microsoft Office suite, experience in managing multiple priorities, administrative coordination, and logistics. The ideal candidate should be well-organized, detail-oriented, able to multitask with great follow-up skills, and possess strong written and verbal communication skills.,

As an Office Manager at our company, you will play a crucial role in maintaining the smooth functioning of office operations and providing essential support to senior leadership. Your responsibilities will include managing administrative tasks, coordinating schedules, facilitating communication, and ensuring that daily office activities run seamlessly. Your duties as an Office Manager will encompass overseeing the daily operations of the office, managing supplies, coordinating with vendors and service providers, and handling procurement processes. Additionally, you will be responsible for maintaining and organizing office files, scheduling team meetings and events, and ensuring compliance with company policies. In your role as a Personal Assistant, you will be tasked with managing calendars, travel arrangements, and appointments for senior management. Your ability to handle confidential communication with discretion, draft necessary documents, and act as a liaison between the leadership team and internal/external parties will be crucial for success in this position. To excel in this role, you should have prior experience as an Office Manager, Personal Assistant, or in a similar capacity. Proficiency in MS Office applications, strong communication skills, excellent time management abilities, and a keen attention to detail are essential requirements. Moreover, your professionalism, reliability, and capability to handle sensitive information will be highly valued. While a Bachelor's degree is preferred, your dedication to your work, coupled with the opportunities for growth, skill development, and exposure to operational and executive-level functions that we offer, will contribute to a dynamic and respectful work environment. This is a full-time position with a day shift schedule at our in-person work location. If you are organized, proactive, and adept at managing office operations and providing support to senior leadership, we invite you to apply for this rewarding opportunity as our Office Manager.,

The Billing & Administrative Coordinator position in Ujjain, Madhya Pradesh, India requires a minimum of 3 years of experience in billing, invoicing, and administrative coordination. As the Billing & Administrative Coordinator, you will report to the Contracts/Project Manager and play a pivotal role in managing billing cycles, invoicing, documentation, client follow-ups, and providing administrative support for renewable energy projects. Your responsibilities will involve working closely with accounting, sales, project teams, and clients to ensure timely billing, accurate record-keeping, and effective communication. Key Responsibilities include: - Setting up Excel-based invoice templates aligned with project milestones and ensuring prompt generation and delivery of invoices in accordance with contract terms. - Attending internal/client meetings, extracting action items and requirements, preparing Minutes of Meetings (MoM), and initiating follow-up tasks. - Creating and maintaining essential documents such as work orders, purchase orders, and invoices while organizing records of correspondence, billing data, and financial progress. - Preparing regular billing and administrative reports using Excel/PowerPoint dashboards, highlighting bottlenecks, generating actionable insights, and proposing solutions. - Coordinating with project teams, accounting, finance, and sales to obtain required information and approvals, and tracking project resources, billing schedules, and deadlines. Candidate Profile: - 3+ years of experience in billing administration, invoicing, or financial coordination, preferably in renewable energy, construction, or infrastructure, along with a bachelor's degree in Accounting, Finance, Business, or related field. - Advanced proficiency in MS Excel (pivot tables, formulas, templates), Word, and PowerPoint, solid understanding of billing processes, accounting fundamentals, and invoice lifecycle. - Excellent written and verbal communication skills, strong organizational abilities, attention to detail, multitasking skills, proactive problem-solving capabilities, and ability to capture meeting requirements in real-time. Joining this role offers a central position in renewable energy project delivery, collaboration across departments, direct engagement with clients, and growth opportunities into higher administrative and billing roles. To apply, please send your CV and a cover letter detailing your billing experience, administrative skills, and technical proficiency to [irfanali@yashpriyconstruction.com] with the subject "Application - Billing & Admin Coordinator - MP Projects". If you are proficient in Excel, experienced in billing and client liaison, and eager to contribute to impactful renewable energy projects, we encourage you to apply now.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with meeting preparations. Responsibilities include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. Qualifications for this role include a Bachelor's degree or equivalent experience, proficiency in the Microsoft Office suite, experience in managing multiple priorities, administrative coordination, and logistics. You should be well-organized, detail-oriented, have the ability to multi-task with excellent follow-up skills, and possess strong written and verbal communication skills.,

Overall responsibility for the effective co-ordination and integration of administrative, technical and academic support functions. Strategise and achieve successful career outcomes for the alumni through robust placement process. Plan and engage with corporates for strategic activities including guest lectures, panel discussions, conclaves, workshops, competitions etc. Assisting in arranging training programmes for soft skills, interview facing skills, communication workshops for alumni. Assessing candidate background, conducting interviews, assisting with resume writing and offering tips to succeed at interviews. Development and implementation of management processes to support the delivery of the Organisations objectives. Liaise on behalf of the Organisation with support sections at a strategic level. To represent the Organisation at regular meetings of all Operations Managers. To develop, implement and monitor procedures and a working environment that will secure the wellbeing and safety of all staff. To assist the Academic Head in ensuring that the strategic and operational planning, management and monitoring of the Organisations finances are sound; and financial resources are deployed in ways that are aligned with the Organisations strategic aims and objectives. To keep under review the organisational structures, resource allocation and deployment and to bring about changes where necessary in the pursuit of strategic aims and objectives. Independently research issues, identify solutions and make recommendations for policies and process improvements Creates business requirement specifications, writes and executes test plans, and collaborates with Advancement Solutions. Perform work within a set release schedule. Maintains department/unit project queue in Workfront. May serve as project leader on smaller scale events and lead internal volunteer staff for large events, coordinating teams that plan, implement, and manage all aspects of events. Build and maintain relationships with internal and external university partners. Act as liaison with various departments across campus. Excellent written and oral communication skills

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should possess the ability to draft documents and assist the executive with any necessary meeting preparations. Your responsibilities will include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. To qualify for this position, you should have a Bachelor's degree or equivalent experience. Proficiency in the Microsoft Office suite is required. Experience in managing multiple priorities, administrative coordination, and logistics is preferred. You should be well-organized, detail-oriented, have the ability to multi-task with great follow-up skills, and possess strong written and verbal communication skills.,

Role & responsibilities Executive assistant to Managing Director. Calendar and Schedule Management: Managing complex calendars, scheduling appointments, meetings, and events, and ensuring efficient time management for executives. Travel Coordination: Making travel arrangements, including booking flights, accommodations, ground transportation, and managing travel itineraries. Expense Management: Organizing and allocating daily Expenses through Concur Portal. Providing general administrative support, including managing office supplies, coordinating office maintenance, and handling other ad hoc administrative tasks such as organizing Events, vendor management. Time and Expense Management: Assisting with timekeeping and attendance tracking. Processing and reconciling expense reports and invoices. Expense management Calendar managemdent Travel Management Meeting/Events Management

The Executive Assistant position involves providing comprehensive support to the Practicing Company Secretary (PCS) in their day-to-day activities to ensure the efficient functioning of the office and excellent client service. This role demands exceptional organizational abilities, meticulous attention to detail, and a thorough grasp of corporate law and secretarial practices. The successful candidate will be adept at managing schedules, coordinating meetings, and handling correspondence on behalf of the executive. Moreover, proficiency in drafting documents and assisting with meeting preparations is crucial for this role. Responsibilities Administrative Support: - Efficiently manage the calendar and schedule appointments for the PCS. - Arrange travel logistics, including flights, accommodations, and visas. - Prepare and submit expense claims accurately. - Coordinate meetings and conferences, overseeing venue bookings, sending out participant invitations, and preparing agendas. - Ensure adequate office supplies and equipment are available. Client Management: - Assist in managing client relationships by promptly addressing queries and requests. - Draft various correspondence such as letters, emails, and reports. - Collaborate with clients for document collection and submission. Legal and Regulatory Compliance: - Support the PCS in ensuring compliance with relevant laws and regulations. - Prepare and file statutory returns and forms. - Maintain up-to-date records of company documents and statutory filings. Project Management: - Aid in project management tasks by assigning and tracking tasks, and reporting on progress. Data Management: - Maintain well-organized electronic and physical files. - Prepare and analyze reports and presentations as needed. Team Coordination: - Collaborate with team members to ensure smooth workflow and operational efficiency. - Manage executive calendars, assist in meeting preparations, and handle email and document requests. - Create slides, meeting notes, and documents for executives. Qualifications - Bachelor's degree - Semi-qualified CS/CA or equivalent experience - Proficiency in Microsoft Office suite - Experience in handling multiple priorities, administrative coordination, and logistics - Strong organizational skills, attention to detail, and ability to multitask effectively - Previous experience in a PCS firm, law firm, or corporate environment - Knowledge of accounting principles and practices - Familiarity with legal research databases - Excellent written and verbal communication skills,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with necessary meeting preparations. Your responsibilities will include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, as well as drafting slides, meeting notes, and documents for executives. To qualify for this position, you should have a Bachelor's degree or equivalent experience. Proficiency in the Microsoft Office suite is required. Experience in managing multiple priorities, administrative coordination, and logistics is preferred. You should be well-organized, detail-oriented, have the ability to multi-task, and possess great follow-up skills. Strong written and verbal communication skills are also essential for this role.,

The ideal candidate will provide top-level assistance for high level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be capable of drafting documents and assisting the executive with meeting preparations. Responsibilities include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, as well as drafting slides, meeting notes, and documents. Qualifications for this role include a Bachelor's degree or equivalent experience, proficiency in the Microsoft Office suite, experience in managing multiple priorities, administrative coordination, and logistics. You should be well-organized, detail-oriented, possess the ability to multi-task with great follow-up skills, and have strong written and verbal communication skills.,

Role Overview: We are looking for a highly organized and detail-oriented Executive Assistant to support senior management with administrative coordination, scheduling, and operational tasks. The ideal candidate should have prior experience in an EA role and be adept at multitasking in a fast-paced environment. Key Responsibilities: 1. Calendar & Meeting Management: Schedule and coordinate meetings, appointments, and travel plans. 2. Communication & Coordination: Manage emails, calls, and follow-ups with internal and external stakeholders. 3. Document & Report Handling: Prepare reports, presentations and maintain confidential records. 4. Task & Project Support: Assist in executing key administrative and operational tasks for leadership. 5. Act as the point of contact between senior management and various departments. Who You Are: 1. 2+ years of experience as an Executive Assistant or in a similar role. 2. Strong organizational and multitasking skills with attention to detail. 3. Proficient in MS Office (Word, Excel, PowerPoint) and digital communication tools. 4. Excellent written and verbal communication skills. 5. Ability to handle sensitive information with confidentiality and discretion.

Role & responsibilities Warmly welcome and engage with visitors, clients, and vendors at the front desk Handle guest coordination, including greeting, small talk, and notifying relevant team members Manage calendars and schedule internal and external meetings for leadership Ensure meeting rooms are always presentable and set up for meetings Handle vendor coordination for housekeeping, pantry, office supplies, and courier services Maintain office administration MIS and visitor logs Assist in procurement and evaluation of vendors or new office services Support internal meetings and general administrative needs Take ownership of company events (Diwali, birthdays, outings, etc.) from planning to execution Coordinate with internal teams and external vendors to ensure smooth events Preferred candidate profile 1 - 4 years of experience in a front-office/admin role (preferably in finance, corporate, or real estate) Fluent in English with excellent interpersonal and communication skills Well-groomed, pleasant personality with a proactive approach Familiar with MS Office tools (Excel, Outlook, Word) and calendar management systems Graduate in any stream; background in hospitality/admin/communications preferred Experience with reputed firms like JLL, CBRE, Knight Frank, Cushman & Wakefield, etc., is an advantage