Job
Description
Published on : June 12, 2025 Employment Status : Full-time 1 2 years of relevant experience Based on skill set and experience Job Responsibilities : Greet and assist clients, visitors, and vendors in a professional and courteous manner, ensuring a positive first impression. Manage a multi-line phone system; handle incoming calls and route them to the appropriate departments or personnel. Handle daily administrative tasks, including filing, data entry, scanning, and correspondence. Maintain appointment schedules and coordinate meeting room bookings. Assist in organizing and coordinating internal meetings, video conferences, and corporate events. Manage office supplies, monitor inventory levels, and place orders as needed. Handle incoming and outgoing mail, courier services, and deliveries. Coordinate with facility management and vendors for office maintenance and service requests. Support HR, finance, or management teams with administrative tasks when required. Ensure the front office and common areas are always neat, organized, and presentable. Maintain confidentiality of sensitive information and adhere to company policies. Build positive relationships with employees, management, and external stakeholders. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Presentable, organized, proactive, and able to multitask in a fast-paced environment. General Attributes : Self-motivated with strong analytical and problem-solving skills. Professional demeanour with a positive and approachable attitude. Understanding and empathy towards the organizations norms, policies, and culture. High level of integrity, confidentiality, and discretion. Excellent time management and organizational abilities. Ability to multitask and prioritize work efficiently under pressure. Strong attention to detail and accuracy. Quick learner with adaptability to changing priorities and tasks. Team-oriented with the ability to collaborate across departments. Proactive, solution-oriented, and able to take initiative independently.
