Front Office Assistant

Key Responsibilities:

# Greet and welcome visitors in a friendly and professional manner.

# Manage incoming calls and direct them to the appropriate personnel.

# Maintenance of safe and clean reception area by complying with procedures, rules, and regulations.

# Maintain a tidy and inviting reception area.

# Handle incoming and outgoing mail and packages.

# Handle incoming Interview candidates and inform to appropriate personnel.

# Register and guide visitors to their destinations within the office.

# Maintain a security log for visitor access and badges.

#Maintain clear and effective communication with internal staff, visitors, and vendors.

# General Housekeeping & Office upkeep.

# Provide general administrative support to various departments as required.

# Manage schedules and appointments for executives and employees.

# Maintain records and documents in an organised manner.

# Communicate and coordinate with the building management to address facility-related issues and improvements.

# Ensure compliance with building security and access procedures.

# Collaborate on emergency preparation and evacuation plans.

Admin Facilities and Administrative Support:

# Ensure that office facilities are well-maintained and operational.

# Oversee office supplies, ordering as needed, and maintaining inventory.

# Assist employees with travel arrangements, including booking flights, hotels, Cab coordination and transportation.

# Prepare travel itineraries and ensure that all travel-related documents are in order.

# Handle travel expense reports and reimbursements.

# Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

# Contributes to team effort by accomplishing related results as needed.

# Handle year end outing bookings and events bookings.

# Coordinate with the HR team in preparing onboarding materials and ensuring all arrangements are in place for new joiners on their first day

# Manage daily attendance reports using the system for internal reviews and record-keeping

# Send personalized birthday and work anniversary wishes to employees on timely manner.

Requirements for Front office Assistant

Excellent organizational skills and a team player.

Extremely well organized and ability to multitask.

Exceptional attention to detail and accuracy.

Strong interpersonal skills with confidence to interact with people at all levels.

Highly proficient in verbal and written English.

Discretion, positive outlook, can do attitude and approach.

Pro-active, display initiative.

Excellent analytical skills.

Proficiency in office software and communication tools.

Proficient in basic computer applications (e.g., MS Office).

Excellent communication and customer service skills.

Qualification and Experience

Bachelor's Degree in any discipline or equivalent required; additional education or certification is a plus.

Previous experience in a similar role is preferred. Minimum 2-4 Years

Benefits:

Competitive salary and benefits package.

Opportunities for professional development.

A positive and collaborative work environment.

A chance to be a pivotal part of our office operations.