Front Office Assistant

As the Front Office Admin Assistant, you will serve as the initial point of contact for all visitors and callers, providing comprehensive administrative support to ensure smooth office operations. Key Responsibilities: - Greeting and assisting visitors, clients, and employees professionally and courteously. - Managing the reception area to maintain cleanliness, organization, and presentability. - Answering, screening, and routing incoming phone calls appropriately. - Maintaining visitor logs and issuing visitor passes following company protocol. - Handling incoming and outgoing courier packages and mail efficiently. In terms of administrative support, you will be responsible for: - Performing general administrative tasks like filing, photocopying, scanning, and data entry. - Managing office supplies, stationery, and pantry stock, coordinating with vendors for replenishment. - Assisting HR/admin teams with documentation, record-keeping, and onboarding support when required. - Managing the housekeeping team and overseeing housekeeping activities. Your role will also involve office coordination, including: - Coordinating with facility management for maintenance and office repairs. - Maintaining records of utility bills, vendor contracts, and other administrative files. - Ensuring adherence to security, health, and safety protocols in the front office and reception areas. - Assisting in organizing internal events, workshops, or employee engagement activities. Additionally, you may be required to: - Provide support to other departments on various administrative tasks as needed. - Take the initiative to improve administrative systems and procedures for enhanced efficiency. Qualifications, Skills & Experience Required: - Bachelor's degree in any stream. - Excellent communication and interpersonal skills. - Strong negotiation and presentation abilities. - Ability to work independently and as part of a team. - Proficiency in Microsoft Office. - Minimum 2-3 years of relevant experience preferred. - Proficiency in Hindi and English languages. - Personal attributes such as the ability to work with minimal supervision, time management skills, quick learning ability, excellent communication skills, confidence, and self-motivation. This full-time, permanent position offers benefits including health insurance, paid sick time, paid time off, and provident fund. The work schedule is during the day shift, with performance and yearly bonuses provided. The work location is in person, and the application deadline is 12/05/2025, with an expected start date of 15/05/2025.,