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Prijai Heat Exchangers
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Front Desk Receptionist

Front Desk Receptionist

Prijai Heat Exchangers

2 - 6 years

3 - 6 Lacs

thane navi mumbai mumbai (all areas)

Posted:6 days ago| Platform:

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Skills Required

front desk ea to chairman office administration receptionist activities front office management front office operations reception guest handling guest relations guest relationship management office coordination

Work Mode

Work from Office

Job Type

Full Time

Job Description

Designation :- Personal Secretary to Chairman cum Front Office Executive
Qualification :- Graduate (any stream)
Experience :- 2-6 years
Employment :- Full-time, Permanent

1. Key Responsibilities

A. Executive Support to Chairman

Manage the Chairmans calendar, meetings, and travel logistics.
Act as gatekeeper for calls, emails, and visitors.
Draft and proofread correspondence, reports, and presentations.
Liaise with internal teams and external stakeholders.
Maintain confidential records and handle sensitive financial matters.
Attend strategic meetings, record minutes, and track follow-ups.
Coordinate company events and personal errands as required.

B. Front Office Management

Greet and direct visitors with professionalism.
Operate multi-line phone systems and manage call routing.
Maintain reception area and visitor logs.
Handle incoming/outgoing mail and courier dispatch.

C. Administrative Support

Assist departments with scheduling, documentation, and travel bookings.
Manage office supplies and vendor coordination.
Support basic accounting tasks including petty cash and expense reports.
Oversee housekeeping and facility maintenance.

D. Cross-functional Executive Assistance

Provide administrative support to senior managers.
Coordinate engineering-related documentation and project logistics.
Uphold confidentiality across all sensitive matters.

2. Required Skill Sets

Communication & Interpersonal: -Fluent in English, Hindi, and Marathi; professional demeanor; strong phone etiquette
Technical Proficiency:-MS Office Suite; EPABX systems; basic office equipment
Organizational Skills:-Multitasking; time management; attention to detail
Behavioral Fit:-Customer-service orientation; proactive mindset; discretion in handling confidential matters

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