Job
Description
Role purpose To take overall responsibility and to ensure the efficient and effective running of the finance function for one or more of Core Service locations e.g., Australia, Singapore, New Zealand or other including Line management for 2 or more direct reports. Oversee the timely and accurate financial and regulatory reporting in accordance with group and Local reporting standards and other industry regulations. Oversee group reporting requirements and present monthly business review financials providing insight and clarity on revenue, cost base, headcount, utilisation, and client structures & profitability. Work on group initiatives and close collaboration with group finance team and the wider group finance function. Prepare and Co-ordinate Business Planning and forecasting process, appraising performance against plan and forecast. Work closely with the Local MDs and business Heads to ensure finance provide the necessary level of support to the business. Drive business performance working closely on commercial price policy, ensuring annual price uplifts are implemented, rate cards / baseline pricing is reviewed periodically, ensure robust control over systems price management including annual reviews. Providing commercial finance direction working closely with business leads and Senior Client Directors ensuring client recovery, profitability and price reviews are planned. Close collaboration with operations team and Ops Director (as applicable) ensuring productivity targets are met and revenue is maximised. Drive working capital improvement including pro-active reduction of debt and WIP management and support group cash management. Oversee the delivery of an effective and efficient service, maintain strong internal controls, and ensure compliance with all legal and regulatory obligations. Overall responsibility for activities in department/function and ensure work is completed to the high standard expected and in accordance with prescribed policy, procedures, processes, legal/regulatory requirements, service levels and company standards to meet with business expectations. Establishment of an effective system of internal control throughout department/function and accordingly, ensure that all staff within wider department/function comply. Provide input for development of the strategic vision and the business plan strategy. Drive and support execution of strategic vision. Primary External Audit point of contact. Accountabilities and main responsibilities Financial administration and reporting: Overall responsibility for the maintenance, integrity and development of local and or group GL systems e.g. Financial Force, Prophix, Workday and act as escalation point regarding any other systems utilised within the finance function ensuring the integrity of the accounting records. Group reporting: Overall responsibility for the delivery of the monthly reporting requirements, for the designated 'Corporate Solutions' companies within the appropriate timeframe and standard. Management reporting: Overall responsibility for the delivery of required monthly Management Information within the appropriate timeframe and standard. Regulatory reporting: Ensure accounting function complies with IFRS and or local GAAP and Apex Group Policies. Purchase Ledger: Overall responsibility for the purchase ledger control function for all designated companies. Receivable Ledger: Overall responsibility for the receivable ledger control function for all designated companies including oversight of credit control function. Treasury Cash Management: Overall responsibility for the direction and control of the cash management function for all designated companies including determination of available funds to be upstreamed to group within the remit of the existing revolving intercompany positions. Intercompany positions: Oversight of intercompany positions and potential areas of recharge for all designated companies and balances. Appropriately manage existing revolving intercompany loan positions including reduction via dividend in specie treatment at appropriate intervals ensuring the resultant regulatory positions of the companies remain in line with regulatory requirements. Compliance & risk: Development and maintenance of policies and procedures to ensure compliance with current legal, regulatory and local/group internal control obligations. Communication: Develop and maintain effective strategic relationships with key stakeholders both locally, at group and externally. Staff supervision, training and mentoring: Enable the recruitment, training, development and motivation of designated staff to ensure they meet the requirements of the business. Establish and maintain productive relationships with employees ensuring all staff matters handled within established policies and procedures. JOB ENVIRONMENT & CORE BEHAVIOUR Local and Spartan (offshore) accounting function for designated entities, subsidiaries, and associated companies. Multi-disciplinary function dealing with accounting, financial and regulatory reporting in accordance with strict monthly reporting deadlines and other ad-hoc requests. Financial and group reporting in accordance with group accounting policies, international financial reporting standards and relevant local company law. Group/local policies and procedures which are subject to annual external audit and ad-hoc internal audit. Changes in accounting standards, financial reporting standards and regulation require a flexible approach and the ability to generate solutions to issues arising. Reporting requirements are extremely deadline driven at month, quarter and year end in addition to the audit and business planning periods. OTHER MAIN RESPONSIBILITIES AND DUTIES Provide clear leadership, promote and foster a team culture. Create effective communication links with other senior management and business units locally and divisionally as determined by the business requirements. Create effective communication links with Fiduciary, Divisional and Group Finance teams and provide support to other offices within the Fiduciary Division as required. In conjunction with the FD (as available), develop and maintain communication links with all other parts of the business, both locally and with group companies (including Data Analytics, F,P&A teams). Manage and supervise direct reports in order to ensure smooth running of areas of responsibility, ensuring there is adequate cover. Ensure that all interim and annual performance reviews are completed in a consistent manner for staff under management. Ensure that regular 1-1 meetings with direct report(s) and with own line manager occur (min. monthly). Attend management meetings and Board meetings, as required, to report on financial results and forecasts and all other financial matters, as appropriate. Work together with business and fiduciary finance in developing MI framework. Work together with other business units to improve operational processes and integrate new business opportunities or acquisitions. Liaise with internal and external data developers to ensure adequacy of data extraction and subsequent reporting by both local and non-local teams. Initiate and lead or support with ad-hoc projects as required. Contribute to the strategic development of the fiduciary business. Provide general finance related accounting support to the business as required. Provide general support to the business as required. Ensure understanding of financial controls and procedures is maintained throughout the business by means of effective communication and training. Qualifications and skills QUALIFICATIONS:- Minimum qualifications/education ACMA / ACA / ACCA Higher education preferably to degree level EXPERIENCE:- At least 8 years post qualification experience in a similar role. Excellent knowledge of Excel and Word. Experience with in-house systems Financial Force, Prophix, Workday. Training is available if required. Good analytical and report writing skills. Good communication skills. SKILLS:- Highly focused leader combining a robust commercial approach with an in-depth understanding of the risk and the regulatory environment in which the fiduciary and related businesses operate. Excellent standard of oral and written communication skills, with the ability to conduct presentations to external professional audiences and internal staff. The proven ability to deal appropriately on a wide range of issues with clients and senior management, both within the Company and with external client companies. A strategic thinker and problem solver, with the ability to motivate the team, initiate and manage change. The proven ability to execute prescribed tasks within a constructive framework, ensuring involvement of all appropriate business areas. High level of numeracy in the understanding and interpretation of financial information from the business. Influence thinking and agenda across one or more technical areas. Influence thinking at CSs and divisional level. Has a good understanding of a range of CSs/AJL/Group disciplines and business environments / one or more markets. Apply management and business skills in working with clients and/or in own business.
