Finance Executive (Warehouse)

Key Responsibilities :

1. Store and Inventory Management :

Oversee the receiving, inspection, storage, and dispatch of all materials, equipment, and finished goods. Maintain accurate and up-to-date records of all inventory movements using our ERP/inventory management system. Implement and manage an efficient warehouse layout to ensure optimal space utilization and easy access to stock. Conduct and lead regular cycle counts and periodic physical stock verification exercises. Investigate and resolve any stock discrepancies in a timely manner, reporting findings to management. Ensure proper handling and storage of materials to prevent damage, spoilage, or obsolescence. Report any exceptional events / items in the store to warehouse manager and finance manager.

2. Invoice Validation and Financial Coordination :

Receive and meticulously validate supplier invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs). Verify the accuracy of invoiced quantities, specifications, and pricing, flagging any discrepancies for resolution. Verify the accuracy of attendance registers, trip sheets, job work sheets and other related input documents such that they are consistent with the service invoices which have been raised. Liaise directly with the procurement, operations and finance teams to resolve issues related to incorrect invoicing or material delivery. Prepare documentation and formally submit validated invoices to the Finance department for payment processing, ensuring all deadlines are met.

Maintain a clear and organized record of all submitted and pending invoices, and track their payment status.

3. Inter-departmental Coordination:

Act as the central point of contact for all matters concerning warehouse stock and related invoices. Effectively coordinate with the Operations team to understand their material requirements and ensure timely availability. Communicate proactively with the Finance team to provide clarity on invoices and support the accounts payable process. Collaborate with the Administration team on logistics, vendor management, and facility upkeep. Generate and circulate regular reports on stock levels, inventory aging, consumption patterns, and invoice status to relevant stakeholders. Manage documentation for compliance and internal/external audits.

Required Qualifications & Skills :

Education :

Technical Skills :

Proficiency in using ERP systems (e.g., SAP, Oracle, Tally) and inventorymanagement software. Strong command of Microsoft Office Suite, particularly MS Excel, for data analysis and reporting.

Core Competencies :

Independent Worker: A proactive self-starter who can manage their workload and responsibilities with minimal supervision. Attention to Detail: Meticulous and precise in both physical stock management and financial document verification. Problem-Solving: Ability to identify issues, analyze root causes, and implement effective solutions.