Facility Executive

Job Description

FACILITY EXECUTIVE - SOFT SERVICES Corporate Solutions (Integrated Facilities Management) Roles And Responsibilities : - Site Operations Management - Monitoring of Housekeeping related activities - Arrangement of all consumables and supplies for Client / VIP visits - Interfacing with the pest control for carrying out the pest control activities at the facility. - Monitoring the mail room activities - Preparing the Daily/Weekly and Monthly reports - Collecting all documents from the vendor for compliance audit - Interacting with the Housekeeping vendor. - Taking facility rounds and find out snags and raising GUTS tickets for the same - Follow up and close the tickets logged. - Effectively manage Facility team to ensure an on time deliverable system. - Routinely Inspect all services to ensure performance measures are being maintained - Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client - Ownership of the Day to day administration, including reports generation of the stocks tracker. - Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day - Inspect the turn out and attendance of the staff and sign the shift register - Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints - Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions - Communicate to the FM all incidents issues and pending problems - Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions - Managing MicroKitchen for stacking of Food & Beverage, cleanliness, vending machines, Stock Maintenance and all time availability of the same - Monitoring the Food Vendors at site. - Monthly Accruals to be submitted to the FM. - Co-ordinate with Space planner for any moves. - Soft services stores and stocks to be maintained - Indent monthly requirements for Soft services as per the month's budget. - Involve in Vendor staff Training & Development. - Maintenance of Library books and stocks - Manage Concierge Vendor for timeliness and for any escalations - Laundry vendor co-ordination. - Gym, Spa, Bunker room& Wellness room linen maintenance. - Oversee Horticulture requirements at site. - Maintaining stock and issuing of sports equipment. - Maintain Asset Register