Facility and Admin

As a Facility & Admin Executive, your role involves managing the front desk and office administration efficiently. Here's a breakdown of your responsibilities: - **Front Desk Management:** - Greet and assist visitors, clients, and employees in a professional and courteous manner. - Handle all incoming calls, emails, and messages and direct them appropriately. - Maintain the front office area to ensure cleanliness and a professional appearance. - Manage the scheduling of meeting rooms and appointments. - **Administration & Facility Management:** - Oversee office supplies inventory and place orders as needed. - Manage maintenance, repairs, and cleanliness of office infrastructure. - Liaise with vendors, housekeeping, and security staff to ensure smooth daily operations. - Maintain records of office assets, utilities, and vendor contracts. - Supervise courier/dispatch services and track incoming/outgoing shipments. - Support event coordination, internal meetings, and employee onboarding logistics. - Monitor facility-related budgets and expenses. - **Compliance & Safety:** - Ensure adherence to health, safety, and security regulations. - Maintain documentation for audit and compliance purposes (visitors logs, asset register, etc.). **Qualifications Required:** - Graduate in any discipline. - 3+ years of relevant experience in administration and front office handling. - Excellent communication and interpersonal skills. - Proficiency in MS Office (Word, Excel, Outlook). - Ability to multitask, prioritize, and work independently. Please note that this is a full-time position with day and morning shifts required. The work location is in person, and you will play a crucial role in ensuring the smooth functioning of the office facilities and administrative tasks.,