Facilities Administrator

As the Facilities Manager at our company, you will play a crucial role in ensuring the efficient management of office operations, vendor relationships, and the fit-out of a new office space in Hyderabad. Your responsibilities will include overseeing office management procedures, vendor and asset management, employee and office support, health, safety, and security measures, as well as financial oversight. In terms of office management, you will be responsible for implementing procedures to ensure compliance with ISO standards, managing office supplies, coordinating client lunches and visitor management, overseeing mail and courier services, and liaising with vendors for various office services. You will also negotiate and renew vendor contracts to ensure cost efficiency while maintaining high service standards. Furthermore, you will maintain the company's fixed asset register, manage mobile phone relationships, coordinate with vendors for repairs and maintenance, create purchase orders, and manage supplier invoices to ensure accurate record-keeping and budget alignment. You will collaborate with the IT department to set up laptops and welcome packs for new employees, book external meeting rooms and accommodation, organize external training room bookings, and ensure adherence to health, safety, and security standards within the office premises. Additionally, you will oversee the end-to-end fit-out process for the new Hyderabad office, collaborating with design and construction teams, monitoring project timelines, and facilitating the transition by coordinating logistics, IT setup, and employee communication. Financial oversight will also be a part of your responsibilities, as you collaborate with the Finance department to maintain an updated Company Asset Register, optimize costs related to facilities management, and track and report budget usage for office and facilities-related expenses. To be successful in this role, you should have proven experience (3-5 years) in facilities or office management, preferably within a corporate environment. Strong organizational and multitasking abilities with attention to detail are essential, along with excellent negotiation and vendor management skills. Proficiency in the English language, familiarity with health, safety, and environmental compliance standards, and project management experience, particularly in office fit-out or relocation projects, are highly desirable. Proficiency in the Microsoft Office suite is also required.,