Executive Secretary

Job Description

Role & responsibilities Executive Secretary Senior Executive Office Responsibilities: Manage calendar, scheduling appointments, meetings, and travel arrangements. Anticipate the needs and proactively manage their workload. Prepare presentations, reports, and other documents to a high standard. Organize and manage internal and external communications for the Executive office , including drafting and responding to emails and phone calls. Coordinate with various departments to ensure the smooth flow of information and the timely completion of projects. Maintain a confidential filing system and ensure the efficient management of the Executive office 's supplies and equipment. Organize and prepare materials for meetings, ensuring agendas and presentations are distributed in advance. Liaise with clients and business partners as required. Manage travel arrangements, including booking flights, hotels, and ground transportation. Perform other administrative duties as assigned. Preferred candidate profile : Bachelor's degree or equivalent experience in a relevant field. 5 to 8 years of experience as an Executive Assistant or Secretary in a fast-paced, executive-level environment. Willing to work late & Hindi Speaking will be an added advantage. Strong understanding of EPC industry terminology is a plus. Exceptional organizational and time management skills with the ability to prioritize multiple tasks simultaneously. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software. Excellent communication and interpersonal skills, with the ability to build strong relationships at all levels. Discreet, professional, and meticulous with a high degree of accuracy. Ability to work independently and take initiative. Strong attention to detail and ability to maintain confidentiality.