Executive Secretary to MD

About Avience Biomedicals Limited:

Avience Biomedicals Limited is a leading Indian organization specializing in molecular biotechnology, genomics, and in-vitro diagnostics (IVD), with over two decades of experience in the healthcare and diagnostics sector. Headquartered in Janakpuri, New Delhi, Avience is dedicated to developing innovative, reliable, and affordable diagnostic technologies that enhance healthcare accessibility across India, particularly in rural and underserved regions.

Job Summary:

The Executive Secretary will provide high-level administrative, secretarial, and operational support to the Managing Director (MD). The role involves managing daily schedules, meetings, communications, and travel arrangements while also handling office administration tasks. The ideal candidate should be proactive, well-organized, discreet, and able to manage multiple priorities efficiently.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to the Managing Director.
• Manage calendar, appointments, meetings, and correspondence for the MD’s office.
• Draft, prepare, and manage presentations, reports, minutes of meetings, and documents.
• Coordinate and communicate effectively with internal departments and external stakeholders.
• Handle travel planning, bookings, and itineraries for the MD.
• Organize company meetings, conferences, and events, including outstation arrangements.
• Maintain confidentiality and handle sensitive business information professionally.
• Support office administration — procurement of supplies, vendor coordination, and facility upkeep.
• Assist in admin functions, including employee coordination, event planning, and record keeping.
• Track follow-ups, approvals, and pending tasks for the MD’s office.
• Be flexible for travel as required for meetings, events, or official assignments.

Required Skills & Competencies:

• Excellent communication, coordination, and interpersonal skills.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor, integrity, and ability to maintain confidential information.
• Experience working with senior leadership or in a corporate/executive support role preferred.
• Should be comfortable with official travel as per business requirements.
• Female candidates will be given preference for this role.

Experience Required: 5–10 Years

Educational Qualification:

• Graduate / Postgraduate in any discipline (Administration, Commerce, or Management preferred).

Location: Janakpuri, New Delhi – 110058 (Head Office)

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person