Executive Secretary To CEO

Job Description

About the role: The incumbent will be managing CEOs schedule, meetings and travel arrangements to maximize efficiency. Will be handling communications, draft correspondence and coordinate with internal and external stakeholders. Will be responsible to prepare reports, presentations and maintain confidential documents. Ensure smooth office operations while maintaining discretion and professionalism. Job Responsibilities: Administrative Support: Provide comprehensive administrative assistance to CEO, including managing schedules, arranging meetings, planning events, coordinating travel and making necessary arrangements. Communication: Facilitate clear and effective communication between CEO and internal/external stakeholders. Draft, review and edit correspondence, reports and presentations as needed. Calendar Management: Maintain CEOs calendar, scheduling appointments and meetings. Prioritize tasks and manage conflicting priorities effectively. Documentation: Organize and maintain official records, documents and files. Ensure accuracy and accessibility of information for quick retrieval. Meeting Coordination: Prepare agendas, attend meetings, take minutes and distribute relevant materials. Follow up on action items and deadlines to ensure timely completion. Travel Arrangements: Coordinate travel logistics, including transportation, accommodations and itineraries for executives and team members as required. Confidentiality: Handle sensitive and confidential information with discretion and professionalism, maintaining the highest level of confidentiality. Project Assistance: Provide support for special projects, research and initiatives as assigned by executives. Assist in gathering data, conducting analysis and preparing reports. Office Management: Oversee office supplies, equipment maintenance and general administrative tasks to ensure a well-organized and efficient working environment. Relationship Building: Establish and maintain positive working relationships with internal and external stakeholders, including clients, vendors and partners. Requisite Qualification, Experience & Attributes: Full time Graduate 3-5 years of experience Excellent written and verbal communication skills. Proficient in MS Office Strong organizational, time management, and multitasking skills. High level of discretion and confidentiality. Professional appearance and demeanour. Strong interpersonal skills and ability to interact with senior-level executives. Reports to : CEO