Executive Assistant To Chief Executive Officer

Position Overview:

We are seeking an experienced and highly organized Executive Assistant to support the CEO of Northstar Entertainment. This role requires exceptional administrative, coordination, and communication skills. The ideal candidate is capable of managing a dynamic and fast-paced schedule, ensuring seamless day-to-day operations, and serving as a reliable point of contact across internal departments and external stakeholders. This is a non-creative role focused entirely on operational efficiency and executive support.

Key Responsibilities:

Executive & Calendar Management

• Maintain and manage a complex and rapidly evolving calendar, including internal meetings, external engagements, travel, and production commitments.
• Ensure the executive is adequately briefed ahead of meetings, calls, and events.
• Anticipate scheduling conflicts and proactively provide alternative solutions.
  

Communication Management

• Oversee high-volume email correspondence; prioritize critical communications and ensure timely responses and follow-ups.
• Serve as the primary liaison between the executive and internal/external stakeholders, including producers, talent representatives, partners, vendors, and legal/finance teams.
• Handle incoming phone calls, messages, and inquiries with discretion and professionalism.
  

Task & Workflow Coordination

• Track key deliverables, deadlines, and follow-ups across all active projects and departments.
• Maintain and update task lists, priority matrices, and executive dashboards as required.
• Ensure that action items are completed on schedule and that the executive is updated accordingly.
  

Travel & Logistics

• Plan and coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare detailed travel briefs and ensure on-call availability during critical travel windows.
  

Document & Information Management

• Organize and track contracts, agreements, approval documents, and other critical materials.
• Coordinate with legal and finance teams to ensure timely review and signature of documents.
• Maintain well-organized digital and physical filing systems with appropriate version control and access protocols.
  

Qualifications:

• Minimum

  6 years of experience

  as an Executive Assistant or as an administrative professional in a task-oriented environment; prior experience in the entertainment, media, or advertising industry is preferred.
• Strong organizational and multitasking capabilities, with a meticulous attention to detail.
• Exceptional written and verbal communication skills in English; fluency in Telugu is an advantage.
• Proficiency in Microsoft Office and Google Workspace
• Demonstrated ability to exercise sound judgment, discretion, and professionalism in handling confidential information.
• A proactive, self-motivated individual who takes ownership and delivers consistently under tight deadlines.

Compensation

Salary range for this position is 9 Lakhs to 10 Lakhs Per Annum

To Apply: