Executive, Sales Administration

Description

The Sales Administration Executive will support Sales and Finance teams by ensuring timely reporting, order coordination, receivable tracking, and documentation. The role requires strong follow-up skills, accuracy in reviewing orders, and adherence to defined TATs. This is a backend office-based role.

Essential Functions

Prepare and send

Outstanding Reports

to the Sales Team as per schedule, including follow-up remarks.Present a

monthly summary

of outstanding reports to the Management.Coordinate with Sales Team and provide Finance with accurate

customer and invoice details

to support receivable settlement.Review all

sales orders

against pricing, overdue receivables, and other set parameters before sharing with the Warehouse for processing.Prepare

Rate Quotations, Tender Documents, and Authorization Letters

within defined TAT.Ensure adherence to internal processes and timely completion of documentation for Sales Heads.

Additional Responsibilities

Coordinate

Stockist Mapping

activities between Finance and Sales Teams.

Support Sales Operations With Additional Backend Tasks As Required.

Maintain proper documentation and tracking for all assigned responsibilities.Assist in improving internal coordination and communication efficiency.

Qualifications

Qualifications

Education

Graduate in any discipline.MBA or relevant specialization is an added advantage (not mandatory).

Experience

Prior experience in

Sales Administration or Sales Operations in Pharma

is preferred.Open to considering

smart freshers

, as the role is fully trainable.

Skills

Strong coordination and follow-up abilitiesGood communication and interpersonal skillsAttention to detail and accuracyProficiency in MS Excel, MS Office, and documentationAbility to work cross-functionally with Sales, Finance, and Warehouse teamsOrganized, process-oriented, and deadline-driven