Executive Personal Assistant

You will be working as an Executive Personal Assistant at Bharat Diamond Bourse (BDB) located in Mumbai. Your main responsibilities will include providing personal and executive administrative support, managing communications, diary management, and utilizing clerical skills to assist in day-to-day tasks. Your role will involve assisting in arranging meetings for various committees such as Standing committee, Informal Standing Committee, Vendor Meetings, and other emergency meetings. You will also be responsible for managing Committee meetings on behalf of the CS if needed. Additionally, you will assist in the first drafting of Notice agendas by coordinating with the concerned HOD/Staff, as well as the first drafting of Minutes of Meeting for the standing committee. You will also ensure that Minutes of Meeting (MOM) data is maintained, printed, scanned, and filed regularly. Furthermore, you will be required to work on behalf of the HOD when necessary and provide assistance for the Arbitration committee and TDC committee by coordinating with parties, sending invitations, and handling related correspondence. Your role will also involve coordinating with various committee members, media partners, and staff for event/meeting assistance. Therefore, excellent communication skills, personal assistance, and executive administrative assistance skills are essential. Proficiency in MS Office suite, exceptional organizational and time management skills, and the ability to multitask and prioritize effectively are also required. Candidates from Mumbai are preferable for this role, and knowledge of the Gujarati language will be an added advantage. Previous experience in a similar role will be a plus.,