Arranging conference room, meeting room
Daily check all the meeting rooms & installed equipment s
Projector VC, & any other IT products Service provider should get in touch with specific technical team with the concern of Admin
Prior to scheduled meetings/presentations, ensure that all furniture is arranged according to the client preference for a particular venue
Includes coordination with the Audio/Visual equipment
Facilitate the scheduling of conference rooms, training rooms on request
Provide client Managements with room set-up information including different choices of chair arrangement (U-Shape, theater, classroom, rounds), room capacity for these different set-ups, room amenities etc
any other requirement should be provided to the employees after location admin approval
Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings (ie
, more chairs, additional work surface etc)
This must be concerned with location admin
Daily inspect the conference rooms, training rooms and other venues and ensure the desired furniture arrangements have been accommodated, general supplies are provided and requested equipment is in-place and functional
After the conclusion of meetings, ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day
Also, make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location
Ensure rooms are cleaned between meetings as needed during the day
This includes ensuring that any catering materials have been cleared away and removed
(Note: most of the conference rooms need to be checked once a day
) On daily basis walk through each conference room checking the AV, whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered

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