Executive-Company Secretary

Job Overview

We are looking for a dynamic and detail-oriented Executive Company Secretary to support the Team Leader in executing secretarial compliance and governance activities under Indian and international corporate laws. The role involves assisting in Board and General Meetings, regulatory filings, statutory documentation, FEMA compliance, and ensuring consistent governance practices across jurisdictions. The candidate will work closely with internal teams and external consultants, handling documentation and communication for group-wide legal entities.

Key Responsibilities

Secretarial Compliance & Governance Support

• Assist in executing secretarial activities in compliance with Indian and international regulations.
• Coordinate statutory filings, maintain internal compliance records, and support in annual return preparation.
• Draft or coordinate with consultants on directors/members resolutions, notices, discussion papers, and meeting minutes.
• Prepare supporting documents for Board and Committee meetings and maintain records.

FEMA & Group Compliance

• Support FEMA-related filings and ensure adherence to RBI/FLA requirements.
• Maintain compliance calendars for Indian and overseas subsidiaries.
• Assist in the preparation and coordination of General Meetings and related documentation.

Liaison & Documentation

• Communicate and coordinate with consultants, auditors, and other third parties as required.
• Assist in documentation and governance activities across group companies, including UBO filings and regulatory submissions.

Qualifications

• Qualified Company Secretary (CS) with 1 to 2 years of Post qualification experience.
• Strong knowledge of Indian corporate law, FEMA, and international compliance requirements.
• Candidates with good drafting and communication skills will be preferred.
• Proficiency in MS Office suite would be an added advantage.