Executive Assistant to Vice President Sales

Key Responsibilities

Administrative Support

● Manage and maintain executive calendars, coordinating complex scheduling across multiple time zones

● Arrange comprehensive travel plans including flights, accommodations, ground transportation, and detailed itineraries

● Coordinate and prepare materials for meetings, conferences, and business presentations

● Handle confidential correspondence and communications on behalf of executives

● Maintain organized filing systems and document management Business Operations

● Support special projects and strategic initiatives as assigned by business leadership

● Conduct lead generation activities to identify potential clients and business opportunities

● Assist with sales operations including client communication, proposal preparation, and follow-up activities

● Coordinate with internal teams to ensure smooth project execution and delivery

● Prepare reports, presentations, and business documentation as required

Communication Management

● Serve as primary point of contact between executives and internal/external stakeholders

● Screen and prioritize incoming communications, calls, and meeting requests

● Draft professional correspondence, emails, and business communications

● Facilitate effective communication flow across departments and teams

Required qualifications skills & experience

● Bachelor's degree or equivalent professional experience

● Minimum 2-3 years of experience in executive support or similar administrative role (Min 6 months of work experience required in sales)

● Proven experience in lead generation and sales support activities

● Demonstrated ability to handle multiple priorities in a fast-paced environment