Job
Description
Role & responsibilities To provide high-level administrative, strategic, and operational support to the Vice President KOV. The role demands exceptional coordination skills, confidentiality, and the ability to act as a communication bridge between the VPs office and internal/external stakeholders. 1. Executive Support Manage the VPs calendar: schedule appointments, meetings, site visits, and travel. Draft, review, and manage emails, reports, presentations, and internal communications. Prepare minutes of meetings, follow-ups, and action trackers for all leadership reviews. Act as a gatekeeper: screen and prioritize incoming requests for time and information. 2. Operations Coordination Liaise with department heads (Production, Quality, Maintenance, Supply Chain, HR, EHS) to track plant KPIs, project milestones, and ensure timely updates to the VP. Support the VP in monitoring daily operations, identifying bottlenecks, and ensuring issue escalation/resolution. Track performance metrics such as OEE, productivity, downtime, and cost optimization initiatives. 3. Strategic Assistance Assist in preparation of business reviews, board-level reports, and strategic plans. Coordinate cross-functional initiatives related to process improvement, automation, or cost-saving projects. 4. Governance and Compliance Maintain confidentiality and documentation related to sensitive business matters. Track and support execution of key decisions from leadership meetings and ensure timely reporting. 5. Stakeholder Communication Coordinate plant visits from customers, top management, and government officials. Act as a liaison between the VPs office and internal/external stakeholders to ensure smooth communication and relationship management. Preferred candidate profile Strong organizational and multitasking skills High emotional intelligence and discretion Excellent verbal and written communication (English and local language) Proficient in MS Office (Excel, PowerPoint, Word), SAP/ERP familiarity is a plus Ability to work in a high-pressure, fast-paced environment Analytical thinking with attention to detail Professionalism and a proactive mindset
