Executive Assistant to the CEO & MD

Company: Saman Tea Private Limited

Location: Kolkata, West Bengal

Job Type: Full-time

Experience: 3–5 Years (Minimum)

About the Role-

We are looking for a highly organized, tech-savvy, and discreet Executive Assistant to provide comprehensive support to the CEO & Managing Director of Saman Tea Private Limited.

In this role, you will serve as the strategic right hand to the Director. You will not only manage administrative logistics but also act as a gatekeeper and productivity multiplier. We are seeking a professional who bridges the gap between traditional secretarial excellence (shorthand/dictation) and modern technological efficiency (AI/ChatGPT).

Key Responsibilities-

1. Calendar & Time Management

• Manage an extremely active calendar of appointments; ensure the Director’s schedule is followed and respected.
• Act as a "gatekeeper," creating win-win situations for direct access to the CEO's time.
• Daily Briefing: Provide a structured morning briefing on the day’s agenda, pending tasks, and critical reminders.

2. Communication & Correspondence

• Manage the CEO's email inbox; filter noise, draft responses, and ensure emails are sent with impeccable grammar and professional etiquette.
• Take dictation and minutes during high-level meetings; proficiency in Shorthand is required to capture verbal discussions accurately and rapidly.
• Prepare internal and external corporate communications regarding tea operations, memos, and reports.

3. AI & Technology Integration

• Utilize ChatGPT and other AI tools to draft content, summarize long documents, conduct market research on the tea industry, and automate routine planning tasks.
• Demonstrate ability to prompt AI for itinerary building and rapid information retrieval.

4. Travel & Logistics

Arrange complex and detailed travel itineraries and agendas.

Hybrid Travel Management:-

Handle both corporate business travel (flights, hotels, tea estate visits) and personal family travel arrangements (visas, vacations, private bookings) with equal attention to detail.

5. Operational Support

• Complete a broad variety of administrative tasks including expense reports and document compilation.
• Handle confidential matters with absolute discretion.

Experience & Education-

• 3 to 5 years of experience supporting C-Level executives (CEO, MD, or President level).
• Bachelor’s degree preferred.

Essential Skills-

• AI Proficiency: Must be comfortable using ChatGPT for drafting, planning, and ideation.
• Shorthand: Must be proficient in shorthand writing for taking rapid notes during dictation.
• Communication: World-class written and verbal communication skills. You must be able to mirror the CEO’s voice in emails.

Tech Savvy:- Proficient in Microsoft Office/Google Workspace and travel booking platforms.

Personal Attributes-

• Proactive: You anticipate the CEO’s needs before they are spoken.
• Adaptable: Capable of handling high-pressure situations and last-minute changes to schedules.
• Discreet: High level of integrity regarding company trade secrets and personal family details.

Leave Policy:-

• Paid annual leave and sick leave as per company standard.
• All official travel expenses fully reimbursed.

Job Type: Full-time

Pay: From ₹75,000.00 per month

Education:

• Bachelor's (Required)

Work Location: In person