Executive assistant to MD

Company Overview

Gamut HR Solutions, headquartered in Hyderabad, is dedicated to connecting job seekers with the right opportunities. With a team of 2-10 employees, we focus on providing exceptional HR services. Our mission is to streamline the hiring process and ensure the best fit for both candidates and employers.

Job Overview

We are seeking a dedicated Executive Assistant to the Managing Director for a full-time, mid-level position based in Hyderabad. The ideal candidate will have between 4 to 6 years of experience in providing executive support, managing schedules, and optimizing workflows. This role requires proficiency in both essential and mandatory skills for efficient operations and support.

Qualifications and Skills

• Strong background in executive support, ensuring smooth management of senior leadership tasks.
• Proficiency in document preparation to ensure accurate and timely creation of necessary documents.
• Expertise in event planning to manage and coordinate events with a high level of precision.
• Excellent calendar management skills to efficiently organize and prioritize appointments (Mandatory skill).
• Ability to schedule meetings effectively to align with priorities and available times (Mandatory skill).
• Efficient workflow optimization to enhance productivity and streamline processes (Mandatory skill).
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Excellent communication skills, both written and verbal, for clear and concise correspondence.

Roles and Responsibilities

• Provide high-level executive support to the Managing Director, including handling confidential matters.
• Manage and optimize the MD’s calendar, prioritizing and coordinating appointments and meetings.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and set up internal and external meetings, ensuring all necessary arrangements are in place.
• Organize and facilitate company events, ensuring seamless execution from planning to completion.
• Improve workflow processes to enhance organizational efficiency and effectiveness.
• Perform general administrative tasks such as handling telephone calls, emails, and inquiries.
• Serve as a point of contact for stakeholders and maintain beneficial working relationships.