Executive Assistant to MD

Position Overview

We are seeking a highly organized, detail-oriented, and professional Executive Assistant to support our senior executives and ensure the smooth operation of our organization. The ideal candidate will play a pivotal role in managing administrative responsibilities, coordinating internal and external communications, and providing comprehensive assistance to the Director.

Key Responsibilities

• Act as the primary point of contact for all matters related to the Director's office.
• Manage and monitor the Director's mailbox; draft responses and maintain organized communication flow.
• Handle incoming phone calls and follow up on assigned tasks.
• Coordinate with internal staff to ensure timely completion of assignments delegated by the Director.
• Follow up rigorously with vendors, clients, project managers, and other stakeholders to ensure deadlines are met.
• Maintain and update data using MS Excel; generate reports as required.
• Draft official correspondence, letters, minutes of meetings, and internal notes using MS Word.
• Ensure effective delegation of routine tasks on behalf of the Director.
• Take shorthand notes as required.
• Perform any other administrative tasks as assigned from time to time.

Required Qualifications & Experience

• Graduate from a recognized secretarial college.
• 3–5 years of proven experience as an Executive Assistant or Secretary, preferably supporting Managing Directors or Senior Executives.
• Prior experience as an Office Coordinator with a strong administrative background may also be considered.

Key Skills

• Excellent Follow-Up Skills – This is a mandatory requirement.
• Proficient in MS Office, especially Excel and Word.
• Strong command of English and Hindi (spoken and written).
• Shorthand proficiency is required.
• Excellent organizational and time management skills.
• Strong interpersonal and communication abilities.

Preferred Candidate Profile

• Resident of Shillong, Meghalaya.
• Demonstrated job stability; candidates with frequent job changes need not apply.
• Honest, trustworthy, and dependable.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Current Salary?
• Expected Salary?

Experience:

• Executive Assistant : 3 years (Required)

Language:

• English (Required)

Location:

• Shillong, Meghalaya (Required)

Work Location: In person