Executive Assistant To Managing Director

Job Description

Role - The Executive Assistant to the Country Manager Location - Pune About the Springer Nature Group Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities enabling them to improve outcomes, make progress, and benefit the generations that follow. Purpose of the Role The Executive Assistant to the Country Manager India plays a pivotal strategic and operational role, providing essential support to the Country Manager in leading Springer Nature India. This role involves managing the Country Managers office, coordinating executive-level communications, overseeing key projects, and delivering high-level administrative support. The ideal candidate will bring a strong blend of operational expertise, leadership ability, and excellent communication skills. They should be adept at drafting professional correspondence, preparing minutes of meetings, and handling responsibilities independently with minimal supervision. Prior experience in administrative roles and the ability to manage confidential information with discretion are critical to ensuring the smooth execution of the Country Managers agenda. Outstanding organizational skills are essential for effectively managing time, resources, and priorities across a range of complex tasks. The role also demands exceptional interpersonal and communication abilities to ensure clear and effective engagement across all levels of the organization. This position is ideal for a highly organized, strategic thinker with a passion for operational excellence and leadership. If you thrive in a fast-paced environment and are eager to support the Country Manager in driving impactful change, this role offers an exciting and rewarding career opportunity. Responsibilities Strategic and Operational Support Act as a trusted advisor and sounding board to the Country Head. Collaborate with senior leaders across departments to ensure initiatives are moving forward and deliverables are met. Manage the Country Managers priorities, ensuring key projects and initiatives are on track, while proactively addressing potential roadblocks. Help coordinate special projects, ensuring effective execution and timely delivery. Serve as the point of contact for key internal and external stakeholders, representing the Country Managers office in various meetings and forums. Executive Assistance Provide comprehensive administrative support to the Country Manager, including managing schedules, preparing meeting agendas, and handling travel arrangements. Screen and prioritize communications, including emails and phone calls, ensuring the Country Manager is briefed on important matters. Prepare and edit correspondence, reports, presentations, and other documents as needed. Assist with managing the Country Manager's inbox, ensuring important items are addressed and deadlines are met. In conjunction with the Leadership team manage the preparation of key materials for executive meetings, including BRM slides, presentations, and other essential documents. Proactively manage calendar commitments and prepare necessary documents and presentations in advance of key executive and leadership meetings Leadership and Team Management Oversee the daily operations of the Country Manager’s office, including coordinating with other department leadership on critical initiatives. Assist in managing Country Manager’s communications and staff meetings, ensuring the Country Manager’s message is effectively communicated to the broader team. Facilitate cross-functional collaboration to ensure organizational alignment Process Improvement Identify opportunities for operational efficiency and recommend improvements to processes within the Country Manager's office. Support change management efforts by helping to drive initiatives and communicate changes across Springer Nature India. Key Relationships This role will play a vital role in fostering collaboration, improving communication, and ensuring the Country Manager’s initiatives are supported at all levels: Country Manager and Leadership Team C-Suite Executives and Senior Leadership SNT Staff in global locations Business Partners: HR, Finance, Communication Executive Support and Administrative Teams Experience, Skills & Qualifications Education: Bachelor’s degree in business administration, information technology, or a related field. Experience: Extensive experience in a similar role, with a background in executive support and project management. Strong organizational skills with the ability to manage multiple priorities and projects simultaneously. Excellent written and verbal communication skills, with the ability to interact effectively with C-level executives and stakeholders. High level of discretion and confidentiality. Strong problem-solving skills and the ability to make decisions in a fast-paced environment. Proficient in Microsoft Office Suite and project management tools.