Executive Assistant to Managing Director

Job Title: Executive Assistant to Managing Director
Job Location: Bahadurgarh, Haryana
Experience: 2-4 Years
NOTE: REQUIRED FEMALE CANDIDATE ONLY & WHO IS LIVING NEARBY UDYOG NAGAR/BAHADURGARH

Key Responsibilities and Duties:

• Calendar Management:Scheduling appointments, meetings, and events, managing the executive's time effectively.
• Communication Management:Handling phone calls, emails, and correspondence, acting as a point of contact for internal and external stakeholders.
• Travel Arrangements:Booking flights, accommodations, and transportation, creating detailed itineraries for the executive.
• Meeting Coordination:Organizing and facilitating meetings, preparing agendas, taking minutes, and distributing materials.
• Document Preparation:Creating and editing reports, presentations, and other documents, ensuring accuracy and clarity.
• Information Management:Maintaining organized files, databases, and other information systems, ensuring easy access to relevant data.
• Gatekeeping:Managing access to the executive's time and attention, prioritizing requests and ensuring important matters are addressed promptly.
• Event Planning:Assisting with the planning and execution of corporate events, both internal and external.
• Expense Management:Tracking and processing expenses, ensuring accurate record-keeping.
• Problem-Solving:Addressing challenges and finding solutions to ensure smooth operations, often requiring quick thinking and adaptability.
• Project Assistance:Assisting with special projects and ad-hoc tasks as required by the executive.
• Confidentiality:Maintaining strict confidentiality with all information, both personal and professional.
• Maintaining Professionalism:Representing the executive and the company in a professional manner in all interactions.

Skills and Qualifications:

• Strong organizational and multitasking abilities: EAs need to manage multiple tasks and priorities simultaneously.
• Excellent communication skills, both written and verbal: Effective communication is essential for interacting with various stakeholders.
• Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook are commonly used for various tasks.
• Discretion and confidentiality: Handling sensitive information requires a high level of discretion.
• Attention to detail: Accuracy and thoroughness are crucial for ensuring all tasks are completed correctly.
• Problem-solving and decision-making skills: Being able to identify and resolve issues is essential for efficient operations.
• Experience as an Executive Assistant or similar role: Prior experience in a similar role provides valuable knowledge and skills.
• Ability to work in a fast-paced environment: Executive assistants often work under pressure and need to adapt to changing priorities.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Language:

• English (Preferred)

Work Location: In person