Executive Assistant To Managing Director

Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day-to-day affairs, and most effective use of his time.

Responsibilities

• Process MDs correspondence, ensuring that incoming correspondence is dealt with by the MD/or on behalf of the MD, or other staff as appropriate.
• Maintain MD’s office systems, including data management and filing.
• Maintain records of MD’s contacts.
• Manage MD’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage MD’s travel arrangements /accommodation etc.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Should be well versed with AI tools like Chat GPT etc. for correspondence and design templates.
• Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Any other duties as may reasonably be required by the MD.

Requirements and Skills

• Educated to degree level or equivalent.
• Experienced Personal Assistant at senior management level.
• Experience of electronic diary management.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the company.
• Ability to organize and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.

The candidate should be good-looking with a pleasing personality and good verbal and written communication skills, within 35 years of age having 4 to 5 years of relevant experience.