Executive Assistant To Managing Director - AM/DM

Role & responsibilities

• Calendar and Schedule Management

  : Efficiently manage the MDs calendar, including scheduling meetings, appointments, and travel.

• Communication Handling

  : Screen phone calls, emails, and other communications, ensuring timely responses and follow-ups.

• Stakeholder Liaison:

  Act as a first point of contact for the MD, managing queries and requests from staff, clients, and external partners.

• Travel Arrangements

  : Organize domestic and international travel, including visa formalities, flight bookings, hotel arrangements, and itinerary preparation.

• Document Preparation

  : Assist in creating and formatting reports, presentations, and documents with attention to detail.

• Event Coordination

  : Plan and coordinate meetings, events, and conferences, including guest lists, logistics, and necessary materials.

• Task Management

  : Track and manage deadlines, ensuring completion of all tasks on time.

• Advanced Excel

  : Utilize Advanced Excel skills for data analysis, creating reports, and managing data-driven projects (including creating complex spreadsheets, pivot tables, and macros).

• Confidentiality

  : Handle sensitive and confidential information with integrity and discretion.

Qualification:

Experience & Skills

• Proven experience as a Personal Assistant or in an administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Ability to work independently and take initiative.
• Exceptional attention to detail and high level of accuracy.
• Strong interpersonal skills and a professional demeanor.
• Ability to always maintain discretion and confidentiality.
• Advanced proficiency in Microsoft Excel, including creating complex formulas, pivot tables, data analysis, and reporting, along with Word, Excel, PowerPoint, Outlook.