Executive Assistant to Director

Key Responsibilities

• Schedule & Calendar Management:Coordinate meetings, appointments, and complex schedules for executives and their teams.
• Communication Management:Act as a liaison, handling calls, emails, and correspondence, and serving as a gatekeeper between the executive and stakeholders.
• Travel Arrangements:Organize domestic and international travel, including flights, accommodation, and itineraries.
• Report & Presentation Preparation:Research, compile data, and prepare reports, presentations, and other documents.
• Project & Task Management:Assist with special projects, initiatives, and ad-hoc tasks as needed, sometimes delegating to other staff.
• Financial Administration:Prepare and reconcile expense reports, ensuring compliance with policies and budgetary constraints.
• Information Management:Handle, maintain, and manage sensitive and confidential information with discretion.
• Event Coordination:Plan and coordinate internal and off-site events for executives and teams.

Skills & Qualifications

• Organizational & Time Management: Excellent abilities to organize, prioritize, and manage multiple tasks in a fast-paced environment.
• Communication: Strong written and verbal communication skills.
• Technical Proficiency: Expertise in Microsoft Office Suite, Google Workspace, project management tools, and other relevant software.
• Attention to Detail: Meticulous approach to tasks to ensure accuracy and efficiency.
• Discretion & Confidentiality: Ability to handle sensitive information and maintain professionalism and trust.
• Problem-Solving: Strong problem-solving abilities to address daily challenges and unforeseen tasks.
• Interpersonal Skills: Ability to build positive relationships with internal and external stakeholders.

Typical Background

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• A Bachelor's degree in Business Administration, Communications, or a related field is often preferred.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person