Executive Assistant To Director

Position: Executive Assistant to Director

Location:

Key Responsibilities

• Calendar & Meeting Management:

  Coordinate and manage the Director’s schedule, including meetings, appointments, and travel. Ensure timely reminders and follow-ups.

• Communication & Correspondence:

  Draft and manage internal and external communications. Handle email correspondence, prepare reports, and ensure professional documentation.

• Travel & Logistics:

  Arrange domestic and international travel plans including flights, visas, hotel bookings, and expense claims.

• Document Creation & Presentation:

  Prepare professional-level PowerPoint presentations, Excel reports (using formulas, pivot tables, charts), and Word documents.

• Data Analysis & Reporting:

  Analyze data to create meaningful reports and insights to support the Director’s decision-making.

• Meeting Support:

  Prepare agendas, take meeting minutes, track action items, and ensure timely follow-up and closure.

• Event Coordination:

  Assist in planning internal meetings, team events, conferences, and official gatherings.

• Confidentiality:

  Handle sensitive and confidential information with complete discretion.

• Proactive Support:

  Anticipate the needs of the Director and provide support proactively to ensure smooth operations.

Key Requirements

• Educational Background:

  Convent schooling preferred for strong English language skills; graduate in any discipline.

• Work Experience:

  5–8 years of relevant experience as Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.

• Communication Skills:

  Excellent verbal and written English. Confident, well-spoken, and professional in all interactions.

• Technical Skills:

  Strong command of MS Office tools—Excel (VLOOKUP, Pivot Tables, Charts), PowerPoint, Outlook, and Word.

• Analytical Ability:

  Ability to understand and interpret data to support reports, dashboards, and insights.

• Organizational Skills:

  Strong time management, multitasking, and attention to detail. Ability to manage changing priorities efficiently.

• Professional Attitude:

  High level of integrity, dependability, and accountability. Must be reliable and self-driven.

• Adaptability:

  Should be flexible to adjust to dynamic work schedules and travel-related tasks when required.

Preferred Attributes

• Convent-educated candidates with strong English communication
• Experience in structured corporate or MNC environments
• Exposure to tools like SAP, Concur, or similar platforms is a plus

What We Offer

• A dynamic and professional work environment
• Opportunity to work closely with top leadership
• Exposure to high-impact projects and cross-functional collaboration
• Attractive compensation package based on experience and performance