Executive Assistant to Director

About the Founder & Organizations

The role supports the founder of:

• OptiVate Business Coaching – working closely with SME business owners and leadership teams on growth, strategy, and execution
• NELTAS – an education-focused organization working with schools, teachers, and students across India

This role is ideal for someone who enjoys bringing structure, clarity, and follow-through to dynamic environments.

Role Objective

To act as a thinking partner and execution enabler to the founder by managing coordination, tracking, documentation, and follow-ups across both businesses.

Key Responsibilities

OptiVate Business Coaching

• Attend coaching sessions (or listen to recordings)
• Prepare structured meeting summaries:
• Key discussion points
• Action items
• Owners & timelines
• Maintain client-wise action trackers
• Follow up with clients and team members on commitments
• Prepare weekly progress reports for review
• Maintain documentation of session notes and learning points

NELTAS

• Monitor and filter business emails
• Highlight mails requiring founder’s decision
• Maintain calendar for:
• Team reviews
• Trainings
• External meetings
• Track follow-ups with schools, brands, and partners
• Prepare brief notes before important meetings

Skills & Competencies Required

• Excellent written and verbal communication
• Strong organisational and follow-up skills
• Ability to prioritise and manage multiple stakeholders
• Comfort with digital tools (Google Workspace, Excel/Sheets, Notion/ClickUp preferred)
• High level of confidentiality and ownership
• Ability to work independently with minimal supervision

Experience

• 2-3 years in operations, coordination, executive assistance, or program management
• Experience working with founders or leadership teams preferred

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person