Executive Assistant To Director

Position Summary:

The Executive Assistant (EA) to the CEO will provide high-level administrative support to the Chief Executive Officer. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of administrative and executive support-related tasks. The EA will act as a gatekeeper, liaison, and strategic partner, ensuring the CEOs schedule runs smoothly and efficiently.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel (domestic and international).
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Draft and edit emails, communications, and other correspondence on behalf of the CEO.
• Coordinate logistics for board meetings, leadership team offsites, and special events.
• Track and follow up on key deliverables and deadlines for the CEO.
• Conduct research and compile briefing materials, data, and agendas for meetings.
• Manage expenses, invoices, and reimbursements related to the CEO.
• Perform ad hoc personal or professional administrative tasks as needed.

Qualifications:

• Bachelor's degree preferred; equivalent work experience accepted.
• 5+ years of experience supporting C-suite executives, preferably in a fast-paced or startup environment.
• Outstanding verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Proven ability to manage complex schedules and competing priorities.
• High emotional intelligence, discretion, and integrity.
• Strong problem-solving skills and a proactive mindset.
• Ability to work independently and exercise sound judgment.

Preferred Attributes:

• Familiarity with board governance and investor relations.
• Flexibility to work outside standard business hours when necessary.
• A calm and diplomatic demeanor under pressure.