Executive Assistant To Director

Job Description

Purpose of the Job: To provide critical support and strategic insights to the ED to enable him to make decisions. Act as a "barometer having a sense for the issues taking place in the environment and keeping the ED updated. Principal Accountabilities: Planning & Organizing •Accountable for preparing a quarterly review calendar. Ensure that reviews happen timely and effectively. •Accountable for preparedness for all reviews with focus on data sanitization. Build consensus with the LoB Heads on the quality of information. Manage a variety of special projects for the ED with clear project plans, ensuring that the WBS (Work Breakdown Structure) is synchronized with the plan and has the agreement of all the stakeholders. •Research, prioritize, and follow up on incoming issues and concerns addressed to the ED including those of a sensitive or confidential nature. Recommend appropriate course of action, referral, or response and / or receive direction from ED. •Accountable for a variety of administrative tasks for the ED. Managing an extremely active calendar of appointments and keeping him informed of upcoming commitments, following up appropriately to facilitate EDs ability to lead effectively. Operations: •Accountable for tracking & monitoring the progress of all assignments. Develop risk mitigation plans to manage risks. Escalate where required. •Follow-through on MoMs and initiatives to successful completion, often with deadline pressures. •Provide a bridge for smooth communication between the EDs office and internal departments and plants demonstrating leadership to maintain credibility, trust and support with senior management staff. Reporting: •Accountable for preparing reports and focusing on deviations to identify and highlight risk of failure / delay. •Follow-through on MoMs and initiatives to successful completion, often with deadline pressures. Internal and External Relationships: Internal relationships with the LoB Heads, Department Heads and other employees. External relationships with Consultants, industry associations and other industry bodies Qualifications, Knowledge and Skills: Mechanical Engineer coupled with a MBA in Operations Management or a Post-graduate degree in Industrial Engineering. At least 8 years experience as an Analyst in manufacturing sector. Deep understanding and insights of manufacturing processes. Ability to engage with people across levels.