Executive Assistant To (CSO) & (CSCO)

Job Summary

The Executive Assistant will provide high-level administrative, operational, and strategic support to the Chief Strategy Officer (CSO) & Chief Supply Chain Officer (CSCO) , ensuring efficient management of schedules, communications, projects, and key initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while collaborating with internal and external stakeholders.

Key Responsibilities

Administrative & Calendar Management

• Manage and maintain the executives calendars, scheduling meetings, and ensuring timely communication of changes.
  
• Coordinate travel arrangements, itineraries, and related logistics.
  
• Handle incoming and outgoing correspondence with accuracy and professionalism.
  

2. Project Governance & Strategic Support

• Assist in managing the cadence tracker of projects and consulting engagements.
  
• Maintain opportunity pipeline trackers and other strategic initiative trackers.
  
• Support in preparing and monitoring budgets, ensuring cost adherence.
  
• Conduct research, prepare analytical reports, and assist in drafting strategic documents.
  
• Create, compile, and present management reports (weekly, monthly, yearly).
  

3. Meeting & Event Coordination

• Prepare meeting agendas, record minutes, and ensure follow-up on action points.
  
• Assist in preparation of presentations, briefing notes, and other materials.
  
• Coordinate with clients, officials, industry bodies, chambers, and associations for events or meetings.
  

4. Document & Office Management

• Maintain organized and confidential filing systems (digital & physical).
  
• Oversee office administrative tasks such as visitor management, phone handling, and supply inventory.
  

5. Financial & Expense Management

• Assist in processing expense reports and ensuring timely reconciliations.

Education & Experience:

• Bachelors degree in Business Administration, Management, or a any related field.
  
• Minimum 2 years experience in an Executive Assistant or similar administrative role, preferably in higher education or corporate settings.
  

Key Skills:

• Excellent organizational and time management abilities.
  
• Strong verbal and written communication skills.
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to handle sensitive and confidential information with integrity.
  
• Strong interpersonal skills for stakeholder coordination.
  
• Proactive, detail-oriented, and able to work under pressure.