Executive Assistant to COO

Job Description

Job Title : Executive Assistant to Chief Operating Officer Location : Ahmedabad, Gujarat Key Responsibilities : Administrative & Strategic Support ● Manage the COO’s schedule, meetings, travel, and daily priorities to ensure optimal time management. ● Prepare and manage reports, operational dashboards, and presentations using Excel and other tools. Operations Coordination ● Collaborate with internal departments to gather updates, track KPIs, and support execution of strategic initiatives. ● Assist in the documentation and follow-up of process improvement projects across multiple business units. ● Monitor operational data including fleet utilization, equipment maintenance schedules, and resource deployment using Excel-based tracking systems. Communication & Relationship Management ● Facilitate clear and timely communication between the COO and internal/external stakeholders. ● Draft professional correspondence, reports, and meeting minutes, ensuring accuracy and confidentiality. ● Act as a liaison to resolve operational bottlenecks and provide administrative support for high-level negotiations and meetings. Confidential & Executive-Level Support ● Handle sensitive information and high-level documentation with absolute discretion. ● Support the COO in board preparations, strategic reviews, and compliance-related activities. ● Contribute to team engagement initiatives and uphold a positive, professional work environment. Qualifications: ● Bachelor’s degree in Business Administration, Operations, Communications, or a related field. ● Strong interpersonal and communication skills with the ability to work with all levels of staff and leadership. ● Exceptional organizational skills, problem-solving ability, and attention to detail. Desired Attributes: ● High emotional intelligence and professional demeanor. ● Strong initiative and ability to anticipate executive needs. ● Tech-savvy mindset and eagerness to adopt new digital tools. ● Team player who thrives in fast-paced, multi-project environments. Job Type: Full-time Pay: ₹25,000.00 - ₹45,000.00 per month Schedule: Day shift Application Question(s): current salary ? Expected salary ? Notice period ? Work Location: In person