Executive Assistant To Chief Executive Officer

Requirements

Executive Assistant (EA) to the Chief Executive Officer (CEO)

Key Responsibilities:

• Executive Calendar Management: Organize and manage the CEO's daily schedule, including meetings, calls, travel plans, and important deadlines. Ensure efficient use of the CEO's time through prioritization and coordination.
• Follow-Up and Coordination: Track key tasks and deliverables, ensure timely follow-ups with internal teams and external stakeholders, and help close open loops on action items.
• Meeting Support: Prepare agendas, take minutes, and follow up on action items from internal and external meetings involving the CEO. Ensure meetings are well-organized, documented, and productive.
• Communication Management: Serve as a key liaison between the CEO and internal/external stakeholders. Draft, proofread, and manage correspondence as needed.
• Travel Arrangements: Plan, book, and coordinate travel itineraries, accommodations, and logistics for the CEO's domestic and international travel.
• Administrative Support: Maintain executive files, expense reports, and other administrative documentation. Handle confidential documents ensuring they remain secure.
• Professional Representation: Represent the CEO with professionalism in all interactions, both within and outside the organization.
  

Required Skills and Experience:

• Minimum 4 years of proven experience as an Executive Assistant, Secretary, or in a similar administrative role supporting C-level executives.
• Excellent time management, organizational, and multi-tasking skills.
• Strong communication and interpersonal skills to liaise effectively with all levels of stakeholders.
• Detail-oriented, dependable, and skilled in maintaining confidentiality.
• Demonstrated ability to work independently while managing multiple priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Google Workspace, etc.).
• Experience in managing fast-paced, dynamic environments with shifting priorities.
• Ability to exercise discretion, sound judgment, and resourcefulness in all tasks.
  

Preferred Candidate Profile:

• Female candidates only
• Married candidates preferred for maturity and stability in long-term employment.
• Prior experience in startups or fast-paced organizations will be an added advantage.