Executive Assistant To Chief Executive Officer

About the role

We are seeking a highly organized and proactive Executive Assistant to support the CEOs Office. The ideal candidate will be an exceptional multitasker with strong communication skills, a high level of discretion, and the ability to handle confidential information. You will play a critical role in managing the CEOs calendar, coordinating strategic initiatives, and ensuring smooth day-to-day operations within the executive team.

Responsibilities

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and prioritize correspondence, including emails, phone calls, and other communications.
• Draft reports, presentations, and other documents as required by the CEO for meetings, conferences, and board sessions.
• Handle day-to-day operational tasks for the CEO’s office to ensure efficiency and effectiveness.
• Coordinate and maintain the CEO’s complex calendar and schedule, ensuring all appointments, meetings, and events are aligned with priority business goals.
• Anticipate needs and proactively schedule time for strategic thinking, high-priority discussions, and key business events.
• Screen calls, respond to inquiries, and handle routine matters without requiring CEO involvement.
• Coordinate logistics for both internal and external events, including company-wide meetings, board meetings, and executive leadership gatherings.
• Prepare agendas and ensure timely distribution of relevant documents before meetings.
• Serve as a primary point of contact between the CEO and internal/external stakeholders, including senior executives, clients, and board members.
• Handle confidential and sensitive information with the highest degree of professionalism, discretion, and integrity.
• Ensure the CEO’s time and priorities are protected while maintaining a high level of confidentiality for all internal and external communications.

What you’ll need

• Exceptional verbal and written communication skills. Ability to communicate effectively with individuals at all levels of the organization.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other business productivity tools. Experience with project management software (e.g., Asana, Trello) is a plus.
• Strong time management skills with the ability to juggle multiple priorities in a high-pressure environment.
• Meticulous attention to detail with a high standard for accuracy and organization.
• Ability to think critically, anticipate needs, and solve problems independently.
• Qualification • Bachelor's degree • Minimum of 3 years of experience in an executive support role, ideally in a fast-paced corporate environment.