Executive Assistant to Chief Executive Officer

About us:

The ASKA Equipments Pvt. Ltd., having its registered office at R-482, New Rajender Nagar, Shankar Road,New Delhi – 110060 and Factory at Roorkee deals with modern & latest technological niche products of diversified fields including Fire, Safety and Lighting etc for Government, Industrial and Private sector users on PAN India basis. In the backdrop of its matchless experience journey for over last three decades, the Company is proud of its rich expertise and manpower team of expert and devoted professionals marching forward to scale new heights.

The Company invites the following higher management positions to contribute by joining our team enriched with our philosophy of 4 D formulae “Desire, Dedication, Determination and Discipline”.

Job Summary:

The Executive Assistant to the CEO/MD Office provides high-level administrative support to the Chief Executive Officer/Managing Director, ensuring the smooth operation of the office and facilitating communication between the CEO/MD and various stakeholders/ Divisions

Key Responsibilities:

1. *Calendar Management*: Manage the CEO/MD's calendar, scheduling meetings, appointments, and travel arrangements.

2. *Correspondence*: Prepare and respond to correspondence, including emails, letters, and other communications.

3. *Meeting Support*: Prepare meeting materials, take minutes, and follow up on action items.

Strong Follow Up Skills post meetings on pendency or assigned works e

4. *Travel Arrangements*: Arrange domestic and international travel, including booking flights, hotels, and transportation.

5. *Expense Management*: Manage the CEO/MD's expenses, ensuring accurate tracking and reporting.

6. *Communication*: Liaise with internal and external stakeholders, including employees, customers, and partners.

7. *Special Projects*: Undertake special projects and tasks as assigned by the CEO/MD.

8. *Confidentiality*: Maintain confidentiality and handle sensitive information with discretion.

9. Personal tasks for family for online bookings or arrangements if any needed

10. Response time should be faster pace on weekends *

Requirements:

1. *Experience*: 10+ years of experience as an Executive Assistant or similar role.

2. *Skills*: Excellent communication, organizational, and time management skills.

3. *Software Proficiency*: Proficient in Microsoft Office, Google Suite, or similar software. Excel / Advance excel sheets.

4. *Discretion and Confidentiality*: Ability to maintain confidentiality and handle sensitive information.

Desirable Qualities:

1. *Proactive and adaptable*

2. *Strong attention to detail*

3. *Excellent problem-solving skills*

4. *Ability to work under pressure*

5.* Good Analytical skills will be an added advantage