Executive Assistant to CEO

Job Title: Executive Assistant
Location: Sector-18, Udyog Vihar, Phase-4, Gurgaon, Haryana
Work Type: Full-time, Onsite

Note: Female candidates are preferred.

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to our Director. This role involves managing a broad range of administrative, operational, and communication responsibilities, ensuring the Director’s time is utilized effectively and that internal and external interactions run seamlessly. Strong command over Google Workspace, excellent communication skills, and a professional demeanor are essential to thrive in this position.

Key Responsibilities

• Manage the Director’s calendar via Google Calendar, coordinating meetings, appointments, and events efficiently.
• Provide high-level administrative support by organizing daily schedules, prioritizing tasks, and managing time-sensitive commitments.
• Draft, review, and edit business correspondence, reports, presentations, and documentation with a high degree of accuracy.
• Prepare meeting agendas, record minutes, and track actionable items to ensure timely follow-ups.
• Maintain a well-organized filing system to facilitate easy and efficient document retrieval.
• Monitor and respond to emails, phone calls, and meeting requests on behalf of the Director, ensuring timely communication.
• Serve as a liaison between the Director and internal teams, facilitating clear and consistent information flow.
• Coordinate logistics for meetings, virtual calls, and conferences, ensuring all technological and operational needs are met.
• Assist in managing tasks related to Facility Management Systems (FMS), keeping the Director updated on relevant developments.

Preferred Candidate Profile

• Minimum of 1 year of experience as an Executive Assistant or in a similar administrative role.
• Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Proven experience supporting senior leadership and managing cross-functional communication.
• Strong verbal and written communication skills.
• Excellent organizational skills and the ability to manage multiple priorities with precision.
• Demonstrated ability to handle confidential information with integrity and professionalism.
• Familiarity with office management systems and tools.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Are you willing to work for 6 days a week?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant : 1 year (Required)

Location:

• Gurgaon, Haryana (Required)

Work Location: In person