Executive Assistant to CEO

Job Description

Summary: We are a 12 year young event management agency in Mumbai and looking for an Executive Assistant to the CEO. The following are the KRAs but not limited to: We are looking for an Executive Assistant to provide administrative support to the CEO, ensuring smooth and efficient operations. This role requires good organizational skills, a proactive approach, and the ability to manage multiple tasks simultaneously. The ideal candidate will be a highly motivated and resourceful individual with excellent communication and interpersonal skills, capable of coordinating with various teams, departments, and individuals, and adept at follow-ups and report generation. Key Responsibilities: Calendar Management: Candidate has to manage and maintain the calendar, schedule appointments, meetings, and travel arrangements Communication Management: Candidate has to act as the primary point of contact for the executive and will have to screen calls, manage emails and other correspondence. Communicate effectively with internal and external stakeholders. Meeting and Event Coordination: Prepare and develop checklists for conferences, and events, and monitor them. Report Preparation: Gather and compile data, create reports, presentations, and other documents as required. Maintain accurate records and ensure timely submission of reports. All the reports will be on google sheets. Project Management Support: Assist with project management tasks, such as tracking deadlines, coordinating team members, and preparing project updates. Delegation and monitoring of all the tasks will be one of the KRAs. Office Management: Oversee general office operations, including ordering supplies, IT requirement etc Follow-up and Coordination: Proactively follow up on outstanding tasks and ensure timely completion. Coordinate with various teams and departments to facilitate smooth workflow. Required Skills and Qualifications: Should have minimum 2-3 years with a Bachelor's degree will be preferred. Strong communication and interpersonal skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and google sheets. Job Type: Full-time Pay: ₹15,000.00 - ₹20,000.00 per month Schedule: Day shift Work Location: In person Application Deadline: 22/06/2025 Expected Start Date: 02/07/2025