Job Objectives:-
The incumbent will assist CEO of ACG Engineering in:
- Providing comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
- Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
- Support in preparation of various reports on key business parameters to facilitate decision making.
A.
Level Specific Accountabilities:
General Administration:
- Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
- Ensure timely follow-ups and responses to emails, maintaining an organized inbox and facilitating efficient task completion for the CEO.
- Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
- Manage office logistics, including greeting visitors, arranging events, and overseeing office layout and equipment maintenance to optimize efficiency.
- Coordinate high-level meetings, corporate events, and agendas, ensuring seamless logistics and effective communication for senior leadership team.
- Manage confidential information, draft reports, and facilitate communication with stakeholders, with meticulous attention to details and professionalism.
Business & financial analytics:
- Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
- Support in preparation of various reports on key business parameters to facilitate decision making.
- Establish & maintain master records of all confidential documents and approvals.
- Support in preparing strategic powerpoint presentations and act as point of contact for the CEOs office.
- Provide confidential support and display good judgment and discretion/handle confidential information which would have immediate impact on company performance if shared beyond its intended audience.
Budgeting & Forecasting
- Support preparation of annual business plan
- Monitor monthly departmental performance
Scope of Decision Making:
- Operates with direct and detailed instructions with limited supervision
- Escalates any deviations and out of specifications and seeks guidance to resolve the same.
B.
- Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to detail.
- Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
- Support in preparation of various reports on key business parameters to facilitate decision making.
C. Educational and Experience Requirements
- Any Graduate
- 6 to 11 years working experience as an EA
