Executive Assistant Secretary

Job Title: Executive Assistant

Location :

Company : Film Production House

- Manage schedules, communications, and office operations.

Key Responsibilities:

1. Administrative Support:

- Manage founder calendars.

- Prepare/edit reports.

- Handle communications.

2. Meeting Coordination:

- Schedule meetings.

- Prepare meeting materials.

- Take minutes and follow up on action items.

3. Travel Management:

- Arrange travel (flights, accommodations, transportation).

- Create itineraries.

4. Project Management:

- Assist with project tracking and timelines.

- HD management

5. Office Management:

- Organise files and records.

- Order/manage office supplies.

- Manage office pantry

- Coordinate with Accounts and other departments

- Office attendance

- Overlook house cleaners tasks

6. Confidentiality and Discretion:

- Handle sensitive information discreetly.

- Ensure compliance with data privacy policies.

Skills and Qualifications:

- Education: Bachelor's degree preferred.

- Experience:** 2-5 years in executive support.

- Technical Skills: Proficient in Microsoft Office and scheduling software.

- Communication: Excellent verbal/written skills

- Languages: English, Hindi, Marathi

- Organizational: Strong time-management and prioritisation.

- Problem-Solving: Anticipate needs and solve issues.

- Flexibility: Adaptable to changing priorities.

- Attention to Detail: High accuracy in tasks.

Work Environment:

- Days: Monday-Friday, Saturday half day WFH

- Hours per day: 9:30-6:30/7 (hours must be flexible though as it's a dynamic industry)

Reporting: